Facilities Administrator
Location: Bournemouth
Salary: up to £14.30 per hour (DOE)
Hours: 7am – 4pm, Monday – Friday
Assignment: Temp to perm
Start date: ASAP
We’re looking for a highly organised and proactive Facilities Administrator to take ownership of all facilities-related administration. You’ll manage records, coordinate contractors, and ensure all paperwork, permits, and maintenance schedules are up to date. This role suits someone who’s hands-on, takes initiative, and keeps things running smoothly behind the scenes.
Duties –
Serve as the primary point of contact for all facilities-related enquiries and service requests from employees and visitors
Maintain accurate and up-to-date records, including service agreements, permits, and statutory compliance documentation
Coordinate planned and reactive maintenance activities, liaising with internal teams and external contractors to ensure timely resolution of issues
Manage the ordering, stock control, and distribution of site consumables and office supplies
Oversee room booking systems, meeting space setup, and support office moves and workspace reconfigurations
Assist in the administration of access control systems, visitor management, and site security documentation
Monitor contractor attendance, verify permits to work, and ensure compliance with site health and safety procedures
Support procurement processes by raising purchase orders, receipting invoices, and maintaining cost and budget tracking spreadsheets
Carry out regular site inspections to identify faults, hazards, and opportunities for improvement
Contribute to sustainability, waste management, and energy efficiency initiatives across the site
Assist in the development and implementation of business continuity and emergency response procedures
Skills –
Proven experience in facilities, site services, or an administrative role
Highly organised with the ability to manage multiple priorities and deliver tasks to deadline
Strong attention to detail with accurate record-keeping and documentation skills
Confident communicator with excellent customer service and interpersonal abilities
Proficient in Microsoft Office applications and familiar with facilities management systems (e.g. CAFM, access control, visitor management)
Good understanding of health and safety principles and statutory compliance requirements
Proactive and solutions-focused, able to work both independently and collaboratively
Professional, approachable, and dependable in day-to-day interactions
Adaptable with a positive attitude toward continuous improvement and changeTo apply, or for more information please contact Shannon on (phone number removed) or send an updated cv to (url removed)