We are looking for an experienced Office Manager to take the lead on day-to-day operations in our London office. Are you a hands‑on and solution‑oriented person who enjoys keeping things organized and running smoothly? Then we want to hear from you!
As Office Manager, you’ll be the key point of contact for all local office matters - from handling suppliers and facilities to ensuring compliance with UK regulations and internal policies. The role requires someone who quickly understands new processes, enjoys working across a variety of tasks, and takes initiative. You will also play a central role in supporting HR and Accounting/Finance processes, acting as a vital link between the business and our global teams to ensure seamless coordination and effective operations.
This position is physically located at our office in London.
Your responsibilities will include:
* Managing daily office operations and facilities
* Overseeing administrative routines and maintaining accurate records
* Handling employee mobility tasks, such as visa applications and work permits
* Managing local insurance schemes and renewals
* Coordinating with suppliers and handling procurement
* Help organize and support both local and global events
* The role also includes various ad hoc tasks as they arise, requiring flexibility and a proactive approach
In collaboration with our global teams, your responsibilities will also include:
* Support HR processes including onboarding, offboarding, system updates, and reporting
* Handle invoices, manage cost allocation, and support simple financial tasks as a link between the accounting team and the business
* Contribute to planning and follow-up of the annual administration budget
* Assist with local audit activities in cooperation with the global accounting team
* Coordinate IT support with the global IT team
Who are you?
* You bring relevant and hands‑on experience from a similar role
* Numerical skills and understanding of financial processes
* Familiar with HR administrative processes
* Confident in managing diverse tasks in a dynamic environment
* Excellent collaboration and communication skills
* High professionalism and confidentiality
What we offer:
* A fast‑paced, exciting, and professional working environment in a global and ambitious company
* Work internationally with colleagues across the globe
* Comprehensive benefits in a culture that fosters personal and professional growth
* Being a part of a supportive team with the chance to make a meaningful impact
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