Portsmouth, South East England, PO6 3RU Job Summary The Royal Navy has committed to become a digitised and data-driven organisation. Through doing so the Royal Navy will lead and champion excellence within this space, keeping pace with allies of the United Kingdom and avoiding risks our adversaries may pose in this space should they develop enhanced operational capabilities. A new approach is required to transform the Royal Navy and improve how it delivers its objectives and optimises the use of digital technology. Navy Digital is a new Directorate within the Royal Navy focused on delivering this transformation. Navy Digital will provide the digital, data and information enablers for both maritime operations and business support functions. It will be the driving force behind digital transformation across the service and ensure that we are on the front foot in meeting head on the challenges and opportunities that the future will present. This position is advertised at 37 hours per week. Job Description As the Deputy Facilities Manager, you will play a pivotal role in supporting the Facilities Manager by ensuring the building and estate are well-maintained, functional, and fit for purpose. Your contributions will directly support MCSU and its Lodger Units in achieving their operational outputs effectively and efficiently. Primary Purpose: Facilities Operations Support Assist the Facilities Manager in overseeing the day-to-day management of the site, ensuring all facilities are maintained to a high standard. Liaise with contractors, service providers, and internal stakeholders to ensure the effective delivery of facilities management services, including maintenance, cleaning, and security. Inform all relevant stakeholders of facility-related issues or changes in a timely, clear, and effective manner, minimising disruption to operations and maintaining a safe and functional environment. Monitor and report on the performance of service providers, ensuring compliance with contractual obligations. Assist in the development, review, and implementation of Standard Operating Procedures (SOPs) for facilities management, ensuring they remain up to date and fit for purpose. Infrastructure and Space Management Assist in planning and coordinating office moves, refurbishments, and other infrastructure changes to optimise the use of available space. Support the development and implementation of long-term estate management plans in collaboration with the Facilities Manager and other stakeholders. Deputising for the Facilities Manager Act as the primary point of contact and decision-maker in the absence of the Facilities Manager, ensuring the smooth operation of all facilities management functions. Represent the Facilities Manager at infrastructure and management meetings, ensuring continuity of leadership and effective communication. Defect Reporting and Resolution Act as the customer interface for reporting defects identified by personnel or the Health and Safety Adviser. To ensure the site remains safe, operational, and compliant with relevant standards by conducting regular inspections to identify and address defects promptly Ensure all defects are logged, tracked, and resolved in a timely and efficient manner, escalating issues as necessary. Contractor and Stakeholder Liaison Act as the point of contact for contractors providing Soft Facilities Management services, such as cleaning and mail services, ensuring effective communication and issue resolution. Coordinate with the Soft Facilities Management team at Southwick Park to address any issues or requirements. Procurement and Financial Management Liaise with internal stakeholders, including the Navy Digital Business Resource Manager, to ensure timely payments and adherence to procurement processes. Raise Low-Value Purchase (LVP) requests and act as the Electronic Purchase Card holder in accordance with relevant policies (e.g., JSP 332), ensuring accurate record-keeping for audit purposes. Ensure all procurement activities represent best value for money and comply with organisational policies and procedures. Health, Safety, and Compliance Support the implementation and monitoring of health, safety, and environmental policies across the site. Act as a Deputy Health, Safety, Environment, and Protection (HSEP) Adviser for the MCSU and lodger units on the establishment, ensuring a safe and compliant working environment for all personnel. Conduct regular inspections and audits to identify and address potential risks or hazards. SharePoint and Information Management Collaborate with the SharePoint Owner to ensure the Facilities Management area is kept current, relevant, and accessible to all stakeholders. Secondary Purposes: Serve as the Health & Safety Warden for H Leg, ensuring compliance with safety protocols and standards. As the Deputy Facilities Manager, you will play a pivotal role in supporting the Facilities Manager by ensuring the building and estate are well-maintained, functional, and fit for purpose. Your contributions will directly support MCSU and its Lodger Units in achieving their operational outputs effectively and efficiently. Secondary Purposes: Serve as the Health & Safety Warden for H Leg, ensuring compliance with safety protocols and standards. Person specification Your previous experience will be invaluable and essential skills arequired are: Build and maintain effective working relationships with a diverse range of stakeholders. Clearly and efficiently communicate to all relevant stakeholders. Knowledge of Infrastructure processes, Engineer Change Request (ECR). Have Extensive knowledge HSEP policies. MS Office Professional. This position would suit a self motivated, enthuisatic, adaptable person who enjoys working as part of a team in a combined civilean and military environment. Behaviours We'll assess you against these behaviours during the selection process: Communicating and Influencing Making Effective Decisions Working Together Alongside your salary of £29,580, Ministry of Defence contributes £8,569 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97% Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements. The post does not offer relocation expenses. External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. Please Note: Expenses incurred for travel to interviews will not be reimbursed. Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts. Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments. MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights. Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. At sift and interview you will be assessed against Success Profiles Experience. Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience. Candidates will be required to provide a statement of suitability. (250 Words) At sift, you will be assessed against your CV and Statement of suitability and the following behaviours: Communicating and Influencing Making Effective Decisions Working Together At interview, you will be assessed against the following behaviours: Communicating and Influencing Making Effective Decisions Working Together Interviews will take place at MCSU, Portsdown. Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use. The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk. As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn. The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment. The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out. Feedback will only be provided if you attend an interview or assessment. This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. Security Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is developed vetting (opens in a new window).See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is developed vetting (opens in a new window).See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements Open to UK nationals only. Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job Contact : Name : James Walsh Email : james.walsh115@mod.gov.uk Recruitment team Email : DBSCivPers-Resourcingteam3@mod.gov.uk Further information Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.