Working in partnership with M&S, at Gist we deliver industry-leading logistics and supply chain transformation. We value, celebrate, and believe in the power of individuality and strive to create a work environment where everyone can be themselves. We want you to join us, bring your authentic self to work and unlock your full potential. About the role Location: Crewe Salary: £32,000 Shift Pattern(s): 40 hours a week Monday to Friday - 7:00am – 4:00pm Why Join Us At Gist, we don’t just keep fleets moving – we keep careers growing. Working alongside M&S, we deliver cutting-edge logistics solutions, and we are seeking a proactive and detail-oriented Depot Administrator to support the daily operations of our HGV workshop. This role is critical in ensuring efficient scheduling of maintenance and repairs, controlling associated costs, and minimising vehicle downtime through effective VOR management. If you’re looking for job security, career progression, and a strong team environment, this is the place for you and as part of your role, your benefits include: 20% M&S discount on food, clothing, and homeware 28 days annual leave inclusive of bank holidays Company Pension & life assurance Work with modern tools, diagnostic equipment, and a safe, well-maintained environment Plus much, much more: Why work for us? | Gist Limited What You'll Be Doing Coordinate and schedule planned maintenance, inspections, and repairs for HGVs and trailers Monitor and manage VOR status, ensuring timely updates and communication with relevant stakeholders Track and control workshop costs, including labour, parts, and external services, ensuring budget adherence Maintain accurate records of work orders, service history, and compliance documentation Liaise with suppliers, drivers, and fleet managers to ensure smooth operational flow Support workshop staff with administrative tasks including parts ordering, invoice processing, and reporting What We’re Looking For Previous experience in a transport or HGV workshop environment Strong understanding of technical scheduling and fleet maintenance planning Proven experience in cost control and budget tracking Familiarity with VOR processes and minimising vehicle downtime Excellent organisational and communication skills Proficient in MS Office and fleet management systems (e.g., Truckfile, R2C, or similar). Ready to Take the Next Step? Apply today to start your journey with Gist! Don’t delay, we may close applications early if we receive a high number of responses. Our Internal Recruitment Team fulfil all vacancies on a direct basis, unsolicited contact by unapproved agencies (sharing speculative CV's) will not be accepted and introductory fees will not apply. LI-LM1