Job Description: Contracts Administrator
Location: Head Office, Ballinderry Road, Lisburn
Responsible to: Senior Management
Contract Type: Full-time, permanent
Working Hours: Monday - Thursday (08:00 - 17:00 with 45min break), Friday (08:00 - 16:00 with 30min break)
Why Work for McQuillan Companies?
McQuillan Companies, a family-run business in Northern Ireland, offers a diverse range of services including roadworks, civil engineering, demolition, quarrying, waste management, outdoor cleaning, and analytical chemistry. We value all perspectives and create a supportive environment where people thrive.
John McQuillan Contracts is a leading civil engineering and road surfacing contractor, delivering projects such as road construction, maintenance, surface treatments, and environmental schemes. We serve public and private sector clients, including DfI Roads, Central Procurement Directorate, and Local Councils.
Benefits
* Competitive salaries
* Employee health scheme
* Private healthcare
* Employee pension scheme
* 31 days annual leave, increasing with service
* Development and training opportunities
* Team building activities
Overall Objectives
We seek a proactive, detail-oriented Contracts Administrator to join our expanding team. The role involves supporting contract and operational activities, ensuring administrative efficiency, and working closely with management and operational staff.
Key Responsibilities
* Managing squad reports and timesheets
* Assisting in daily programme preparation
* Tracking van times and recording hours
* Sourcing utility mark-up information
* Processing invoices and payment applications
* Supporting tender processes
* Providing administrative support to directors and staff
* Maintaining filing systems and correspondence
* Handling office supplies and reception duties
Essential Criteria
* Strong IT skills (Excel, Word, digital platforms)
* Ability to work independently and take initiative
* Attention to detail and confidentiality
* Organizational and multitasking skills
* Effective communication skills
* Client-focused approach
Desirable Criteria
* Experience in similar roles
* Teamwork and cross-functional achievements
* Experience with contracts, invoices, or financial administration
Closing date for applications: Wednesday, 7th May 2025. This job description is a guideline and may evolve with the company's strategic needs.
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