Customer Administration Coordinator - Imports (12 month FTC)
Location: Southampton, UK
Department: Customer Services
Reports to: Team Leader Customer Administration
Contract: 12-Month Fixed-Term
We’re looking for an organised and customer-focused Customer Administration Coordinator (Imports) to join our team in Southampton on a 12-month fixed-term contract.
In this role, you’ll play a key part in delivering high-quality administrative and operational support for our import customers. Working closely with colleagues across Customer Care and Operations, and supported by Ocean Network Express (ONE)’s expanding range of digital self-service tools, you’ll ensure smooth processes, excellent customer service, and compliance with company standards and industry regulations.
Key Responsibilities:
1. Handle day-to-day administrative tasks related to import shipments, ensuring accuracy and efficiency.
2. Communicate directly with customers to resolve queries and provide timely updates.
3. Ensure compliance with company policies, service procedures, and relevant regulations.
4. Process documentation and invoicing accurately and in line with set timelines.
5. Promote and utilise ONE’s digital tools and e-commerce platforms to improve customer experience.
Collaborate effectively with internal teams and offshore offices to maintain service quality.
6. Achieve and maintain performance KPIs relating to service, quality, and timeliness.
About You:
7. Strong customer service focus with excellent communication and interpersonal skills.
8. Previous experience in shipping, logistics, or a customer service administrative role (preferred).
9. Good understanding of import processes and documentation.
10. Confident using digital platforms and open to adopting new technologies.
Detail-oriented with strong time management and problem-solving skills.
11. A proactive team player with a positive attitude and willingness to learn.
Why Join ONE?
At Ocean Network Express, we’re passionate about delivering world-class service and driving digital innovation within the global shipping industry. You’ll join a supportive and forward-thinking team, gain valuable experience within a leading global business, and contribute to our continued success in customer excellence and operational efficiency.
12. Paid annual leave of 25 days per annum in addition to UK public holidays
13. Membership of the Company’s Group Pension Plan, into which the Company will contribute up to 10% of basic salary.
14. Death in Service Benefit (x8 annual salary)
15. Employee Assistance Programme, with free independent confidential support and virtual GP services
16. Interest free annual travel season ticket loan
17. Annual Medical Health check
18. Annual eye test and contribution towards glasses for VDU prescriptions
19. Online employee discount platform including retail, health, leisure, motor and more plus Cycle to work, Taste Card
20. Loyalty Award Scheme
Apply now by submitting your CV below. The closing date for this role is Sunday 9th November 2025.