PO and Project Coordinator Lead
Perm
Reading | Hybrid
You must be eligible to work in the UK without the need for SponsorshipThis is a Team lead role, responsible for leading and motivating a team of project coordinators to provide an end-to-end Purchase Order management service to the Programme and Project community and drive improvement initiatives that help the team meet set targets and delivers efficiency for the business.
What the role will entail:
Hands on E2E Purchase order management
Administering and co-ordinating the Purchase Order (PO) process across the Project Team and in the IFS finance management tool.
Responsible for maintaining Data integrity across our tool sets in regard to Purchase orders
Managing queues and workflows of the project coordination team, ensuring balanced work distribution across the team to meet SLA targets
Responsible for reviewing individual and team performance against key performance indicators and ensuring all service level agreements are achieved
Inducting, training, motivating and coaching to ensure the highest standards of customer service are always delivered by the team.
Tracking and reporting POs (Purchase Orders) and project's financial status from the IFS System.
Validation and reconciliation of invoice billing to project milestones to ensure transparency and accuracy of payment claims.
Developing dashboard reports to support delivery managers in ensuring accuracy of payment milestones, avoiding duplications
Ensuring that POs are Goods-Receipted in a timely manner in co-ordination with the Project/Programme Managers and liaising with internal finance team & external suppliers to resolve invoice queries.
Run the IFS mass goods-receipting process on a weekly basis, driving timely resolution of any arising issues
Proactive (re) forecasting, tracking, control, and reporting of PO outcomes.
Ensuring aged GRNI levels are kept to a minimum throughout the year.
Challenge the team on process or governance deviations while ensuring every PO has the relevant business justification and funding.
Be the first point of contact for escalations regarding purchase orders.Skills needed for the role
Excellent understanding of data & good use of MS Excel
Ability to manipulate data & understand complex formulas
Knowledge of Accounting/ERP systems - IFS, SAP, Oracle etc
Ability to prioritize and multi-task.
Be proactive, enthusiastic, and flexible with the ability to work under pressure.
Confident communication skills and energy
Good self-management, information, presentation and interpersonal communication
Flexibility to adjust to multiple demands, shifting priorities, ambiguity, and rapid change.
Excellent people skills
Ability to deal efficiently with escalations and difficult situations and people under pressure
Project People is acting as an Employment Agency in relation to this vacancy