To operate, maintain, and develop the administrative and financial procedures and systems of the school as part of the Senior Leadership Team and in partnership with Governors, ensuring that all legal and safety requirements regarding people and property are fully met.
To be responsible for the school site and its buildings, including their maintenance, development, and efficient use and safety.
To lead on seeking best value for the school in respect of all services provided through user level agreements and contracts.
To function as line manager for groups of staff as specified by the school.
To be the non-teaching member of the Senior Leadership Team and contribute to the successful and efficient operation of the school.
Performance Manager Team Leader for groups of staff as specified by the school.
Key Responsibilities
To be an effective team member and promote the values, culture, aims, and objectives of the school; actively avoiding any reputational damage.
Financial Duties
Oversee and manage the day-to-day running of the School’s Information Management System, including updates as necessary.
Work with the Headteacher and Governors in preparing budget forecasts for consideration.
Advise other SLT members and Governors on financial implications for the School Development Plan.
Plan, prepare, and deliver reports to the Governors as identified by Internal Audit.
Meet with officials including Auditors to ensure the finance system is effective and efficient.
Prepare and submit bids for external funding under the direction of the Headteacher.
Personnel and Human Resources
Maintain personnel records for all staff, liaising with HR providers when changes occur.
Provide advice to staff and Governors on personnel issues.
Assist with preparing and placing staffing advertisements.
Handle all personnel correspondence, including references, new appointments, and liaison with HR providers.
Site and Premises
Line manage Administration, Caretaking, Cleaning, and Catering staff.
Manage daily operations of the site and premises to ensure smooth functioning of systems—heat, water, gas, electric—in conjunction with the Building Site Supervisor.
Liaise with contractors regarding refurbishment and repair issues related to school premises, in conjunction with the Building Site Supervisor.
Assist Governors in developing a site improvement plan to ensure efficient use of funding.
Act as the school Project Manager for premises improvements in liaison with the Business Site Supervisor.
ICT
Liaise with the ICT Network Manager to ensure continuous efficient service.
Health and Safety
Maintain health and safety systems and records, reporting to the Headteacher and Governors as required.
Maintain risk assessments for fire, health, safety, and first aid.
General
Oversee and monitor the banking of all monies received by the school, official and unofficial.
Stay informed of current educational developments and undertake relevant CPD when appropriate.
Glenmead Primary School is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment.
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