The post holder will be responsible for various administrative and clerical duties within the Community Dental Department within the Western Trust.
Responsibilities
* Maintenance of general filing systems.
* Operation of computerised information system.
* Recording and distribution of incoming mail/post and dealing with routine correspondence and outgoing mail and distribution to relevant staff.
* Prioritise and organise work effectively.
* Answering telephone calls and responding appropriately / Reception duties.
* Faxing and photocopying duties.
* Type up minutes of meetings etc.
* Liaising within the team and with other departments, agencies etc including booking Interpreters.
* Compliance with all relevant legislation relating and Trust policies relating to data protection and confidentiality of information.
* Ordering stationery and ensuring adequate supplies are maintained.
* Performance of all general administrative tasks as appropriate.
* Assist with the production, presentation and distribution of written documentation using Microsoft Word, including letters, memos, funding submissions and reports.
Skills and Qualifications
* 5 GCSE’s (Grades A-C) including English Language or equivalent or higher educational standard.
* OR2 years’ administrative/clerical experience.
* Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment.
* This criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by the Trust which will permit them to carry out the duties of the post.
* Confidentiality..Good organisational / time management skillsAbility to work well in a team.
* Knowledge of Western TrustKnowledge of computer packages (E.g. MS Office, Email etc.)Knowledge of office procedures
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