Main area Finance Grade Band 4 Contract 12 months (Fixed Term) Hours Part time - 30 hours per week Job ref 828-PROVIDE3576
Employer Provide CIC Employer type NHS Site HQ Town Colchester Salary £26,530 - £29,114 Per annum Salary period Yearly Closing 01/07/2025 23:59
Job Overview
The role of this post is to support the Finance Business Partners in providing financial
support and advice to managers.
To assist in the provision of an efficient and effective financial management service to the
Provide Group. Assisting in the delivery of financial reports in a timely and accurate basis.
The post plays a key role in ensuring that the financial position of Provide Group is
accurately reported and enables the Board to make robust financial decisions.
Main duties of the job
* Produce annual income templates and generate ad hoc debtor requests, to ensure
that all income due to the Provide group is received and collected in a timely manner.
Reconcile the invoices requested by Provide to the invoices raised by NHS SBS.
Liaise with customers in respect of purchase order requirements and update/upload
external portals as necessary. Liaise with NHS SBS, budget managers and
customers to resolve any queries that arise.
* Ensure that all income received into the department is banked and correctly
accounted for in a timely manner.
* Review all income on a monthly basis to ensure correct classification and reconcile
the figures in the quarterly VAT returns to the nominal ledger.
* Action faster payments and manual cheques when necessary, ensuring that all
relevant paperwork is completed and shared with NHS SBS.
* Investigate amounts on unallocated cash reports received from NHS SBS
* Reconciliation of control accounts, ensuring that they are completed accurately and in
a timely fashion; where necessary investigate variances.
* Reconciliation of credit card transactions ensuring that they are completed accurately
and in a timely fashion and maintaining records of transactions.
* Work Closely with Senior Finance Partner to analyse aged debt. Recommend and
process write offs. Attend debt meetings with SBS.
* Monitor all generic finance email boxes.
* Redirect non PO invoices on Oracle. Contacting suppliers when invoices need
updating.
Working for our organisation
Provide is a Community Interest Company (social enterprise). We deliver a broad range of health and social care services in the community, and are committed to making sure that they are safe, responsive and of high quality. Provide is owned by its employees and has primarily social objectives. Any profits we make are reinvested into the local community or back into delivering services.
We work from a variety of community settings, such as community hospitals, community clinics, schools, nursing homes and primary care settings, as well as within people’s homes to provide more than 40 services to children, families and adults across Essex, Dorset, East Anglia and the North of England.
A Highly Respected, Award Winning Health And Social Care Provider. We Expect Our Staff To Demonstrate And Uphold Our Values At All Times
Vision: Transforming Lives
Values: Care, Innovation and Compassion
Mission: An ambitious, employee owned social enterprise, growing in size and influence. We transform lives by treating, caring and educating people.
Provide is an equal opportunity employer committed to building a team that represents a variety of backgrounds, perspectives and skills, proud to have LGBT+, Ethnic Minority and Men’s Networks.
We welcome applicants from underrepresented groups. If you have the skills and experience for the job, please apply regardless of your background.
Detailed Job Description And Main Responsibilities
* Produce annual income templates and generate ad hoc debtor requests, to ensure
that all income due to the Provide group is received and collected in a timely manner.
Reconcile the invoices requested by Provide to the invoices raised by NHS SBS.
Liaise with customers in respect of purchase order requirements and update/upload
external portals as necessary. Liaise with NHS SBS, budget managers and
customers to resolve any queries that arise.
* Ensure that all income received into the department is banked and correctly
accounted for in a timely manner.
* Review all income on a monthly basis to ensure correct classification and reconcile
the figures in the quarterly VAT returns to the nominal ledger.
* Action faster payments and manual cheques when necessary, ensuring that all
relevant paperwork is completed and shared with NHS SBS.
* Investigate amounts on unallocated cash reports received from NHS SBS
* Reconciliation of control accounts, ensuring that they are completed accurately and in
a timely fashion; where necessary investigate variances.
* Reconciliation of credit card transactions ensuring that they are completed accurately
and in a timely fashion and maintaining records of transactions.
* Work Closely with Senior Finance Partner to analyse aged debt. Recommend and
process write offs. Attend debt meetings with SBS.
* Monitor all generic finance email boxes.
* Redirect non PO invoices on Oracle. Contacting suppliers when invoices need
updating.
Person specification
Qualifications
Essential criteria
* 5 GCSE Grade C or above or equivalent
Desirable criteria
* Accounting Qualification
Experience
Essential criteria
* Over 4 years experience in a finance department
Desirable criteria
* Reconciliation of Control accounts
Skills
Essential criteria
* Advanced use of Microsoft Excel
Desirable criteria
* Experience in the use of Oracle accounting software
Further Information
How will we contact you?
* All correspondence for this post will be by email or text messaging. Please register for text messages on your TRAC account. Applicants are advised to check their email accounts regularly to ensure that email filters are set to allow our mails.
* As we often have many applicants for jobs at Provide, we regret that we will only be able to contact those external applicants who are shortlisted for interview. Therefore if you have not heard from us within 2 weeks of the closing date, then please assume you have not been shortlisted for interview on this particular occasion. Internal candidates who are unsuccessful can seek feedback from the recruiting manager.
* If you wish to contact the Recruitment Team, please do this via provide.recruitment1@nhs.net
* If you wish to contact the Recruiting Manager about the vacancy/role or for feedback after interview, their details are provided within the advert.
Checking progress on your application?
To check progress on your application, please log into your TRAC account. We aim to keep you updated on the status of your application as soon as we can.
Closing Date
Provide reserves the right to close this vacancy at any time or bring forward the closing date should it have an overwhelming response. We therefore encourage an early application to ensure consideration for this post.
Professional UK clinical registration required for the role?
If we require you to hold UK professional clinical registration to undertake a role we appoint you to, Provide will pay for your registration during the first year of your employment.
COVID-19 Vaccination
Provide CIC continues to encourage all colleagues to ensure they have been double vaccinated and received a booster vaccination.
We recognise taking the vaccine provides the best defence against COVID 19 for our patients, service users, customers, fellow colleagues, and their families.
Anti Fraud
Our staff have been trained in 'Anti-Fraud' and will use technology to examine identity/immigration documents.
Disability
If you have a disability and need assistance or more time to complete your application or attending interview, please contact a member of the HR Services Team on 0300 3030 2661 or provide.recruitment1@nhs.net.
Work Trials
Please check with your local Job Centre Plus to see if you are eligible for a Work Trial. If you are interested in trying this job first, please contact the HR Services team and we can help you make the arrangements with the Job Centre and the Recruiting Manager.
We are committed to equal opportunities, flexible working practices and the National Living Wage.
Successful Applicant
You will be required to bring all your documentation to your interview to show the recruiting manager and again at your pre-employment appointment with the Recruitment Co-Ordinators.
The information that you provide will be treated confidentially. If you fail to provide all of the information, Provide may not be able to fulfil our contractual obligations to you or may be prevented from complying with our legal obligations. #J-18808-Ljbffr