Portfolio Operations Manager
Oldham
£40k-£50k (Hybrid working)
The Role
Working in conjunction with the Finance Dept. of an asset finance leasing company, managing a small department, which will be responsible for processing and controlling the daily transactions for the main asset finance/loan portfolio of the Company.
Responsibilities:
Department Management
* This is a new role managing a newly created department, which will include three employees who currently work in the finance and new business departments
* Manage the employees daily, including setting objectives, managing workloads, periodic staff reviews and annual pay review processes
* Establishing processes and procedures for the new department, working in conjunction with the finance department
* Develop processes to manage the portfolio
Control Processing of the following areas
1. New Business Inception
* Manage daily payout process for the completion of new deals, including review and approval of documentation at the time of payout
* Completion of booking of new deals into the portfolio system
* Processing all portfolio purchase invoices into the portfolio system and Sage ledgers, including Accounts Payable processing
2. Regular Portfolio Transactions during the lifetime of finance contracts
* Processing AUDDIS and direct debit collections into the portfolio system and BACS
* Processing allocation of bank payments to relevant contracts in the portfolio system
* Processing allocation of bank receipts in the portfolio system
* Processing all areas of insurance product on asset portfolio
* Loading bad debt movements to the portfolio system
* Loading legal fees to the portfolio system
* Processing secondary shares and split income
3. End of Lease and Early Terminations Transactions
1. Processing contract terminations / unwinds / write-offs to the portfolio system
2. Assisting with the interaction of Portfolio Transactions with the Sage Accounts Package
* Assist with Portfolio data Reconciliations.
* Analyse records to identify and resolve any queries
* Accounts Payable in voice processing
* Reconcile transactions loaded to accounting software.
Departmental Tasks
* Monitor and respond to emails sent to the departmental inbox
* Answer incoming Telephone calls
* Provide departmental cover for other staff during busy periods, sickness or holidays as required, including:
* Portfolio management tasks
* Processing accounting transactions
Oversee system enhancement, development and testing as and when required
Experience
Previous experience working in a similar role with management / supervisory experience is essential.
* Previous experience in a processing department with significant transaction volume throughput, with varied transaction types
* Accounting knowledge – some accounting knowledge/experience is desirable
* Experience in / knowledge of the leasing industry (ideally) or the finance sector in general would be preferred
* Experience with Sage is preferable but not essential.
Good background education with a minimum of GCSE grade 6 or above (or equivalent) in Maths and English