Facilities Assistant
Our client, a prestigious UK Law Firm are seeking a new Facilities Assistant to join their team on a permanent basis, they will play a key role in supporting the day-to-day operations of the London office.
1. Competitive salary
2. 40 hour working week (alternating shifts between 08:00-18:00)
3. Employee benefits inc. 25 days annual leave, medical insurance, regular team event
Facilities Assistant Key Responsibilities:
4. Respond, action, and monitor all Facilities Helpdesk enquiries (email, Teams messages & calls) and assign tasks to the relevant departments.
5. Setting up furniture and equipment configurations of all client meeting rooms and events.
6. The main contact for London staff regarding faults, failures, spills leaks etc and co-ordinate the right resources to fix and resolve issues.
7. Drafting and completion of Facilities Helpdesk email communications.
8. Daily communication with on-site M&E engineer & other sub-contractors.
9. Ordering of office supplies and Iiaising with associated suppliers.
10. Conduct daily status, cleanliness and supply checks of facilities areas and ensuring daily floor walks are completed.
11. Assist the Facilities Helpdesk and Accounts Manager with internal office moves and associated communications.
12. Processing invoices, creating PO’s and credit card expenses using the firm’s account management software.
Facilities Assistant Key Skills & Requirements:
13. Facilities experience in a law firm or professional services environment
14. Experience coordinating and preparing meeting rooms for events and functions
15. Good knowledge of Microsoft Office (Word and Excel)