Office Manager
North Baddesley, SO52 9LP
Salary: 25-28k per annum (FTE 32-34k)
80% FTE (28 hours per week)
Flexible hours
Competitive benefits package
Experts in Human Resources
Award-winning Hampshire based business consultancy specialising in HR, recruitment and training. Founded in 2012, we have grown into one of the souths leading HR consultancies with well over 100 years of experience between the team. From SMEs through to FTSE - we are helping a range of companies to realise their potential and build competitive advantage through individual, team and organisational capability.
Due to continued growth, we are looking to appoint an experienced Office Manager to support the smooth day-to-day running of our office, training suite and internal systems.
Office Manager, the role:
Act as the first point of contact for visitors, associates and incoming calls
The information below covers the role requirements, expected candidate experience, and accompanying qualifications.
Manage the day-to-day running of the office, including facilities and supplies
Coordinate training courses, including bookings, materials, room setup and refreshments
Maintain CRM (Active Campaign) and operational systems (Halo), tracking leads and client activity
Set up new clients on internal systems and support onboarding processes
Manage timesheets and support accurate client billing and invoicing
Process invoices, reconcile payments and liaise on outstanding accounts
Provide diary management and PA support to the Managing Director where required
Support internal HR administration including onboarding, offboarding and HR system updates
Coordinate company events, meetings and team activities
Assist with compliance, accreditations, insurance and health & safety administration
Produce reports and KPIs for the Managing Director
Liaise with suppliers, contractors and service providers
Office Manager, the person:
Minimum of 3 years experience in an administrative or office support role
Excellent organisational skills with the ability to manage multiple priorities
Strong customer service mindset and professional communication skills
Proactive, self-motivated and able to work independently
High attention to detail and accuracy xsngvjr
Confident using Microsoft Office (Word, Excel, PowerPoint, Outlook)
Friendly, approachable and a strong team player
Desirable:
Experience within a service-based or HR environment
Exposure to bookkeeping or finance systems (e.g. Xero, AAT Level 2)
Office Manager, the benefits:
25 days annual leave plus bank holidays and Christmas shutdown (pro-rated)
Private medical insurance (after probation)
Life assurance (4x salary)
Standard Life pension scheme with 5% employer contribution
Permanent health insurance scheme
Free on-site parking
Weekly yoga classes
Sponsorship of further education and training
Regular team building events
No applications from agencies please.