Role: Document Controller (SC cleared)
Location: Birmingham (3 days/week)
Duration: 6 months
Inside IR35: PAYE
Job Description:
We have document control requirements in our client’s team, and we need to recruit a Document Controller full time (40 hrs) - initially for a period of six months, with the potential to extend, as we have seen in similar cases earlier. We require candidates to be available for a minimum of three days per week in office / site (happy to travel), Currently, the position is for Birmingham office.
Experience with Electronic Document Management Systems (EDMS) such as Asite, ProjectWise, AssetWise, and Autodesk are essential for a candidate to qualify for this role.
Responsible for managing company documents and project deliverables while also ensuring their accuracy, quality and integrity during the project lifecycle stages.
Key tasks & Responsibilities:
* Responsible for controlling the numbering, filing, sorting, and retrieving of electronically stored documentation produced by project teams
* Ensure identification of documents and compliance with standard templates and formats
* Perform quality and compliance checks on all documentation before issuing
* Register and maintain documents in the Electronic Document Management Systems
* Responsible for maintaining document registers and trackers
* Ensure external engineering contractors follow the standard, procedures work instructions and specifications
* Liaise with and distribute project related information with all levels of the project team and external parties
* Prepare ad-hoc reports on projects when required
* Manage project files from project start to close out
* Manage transmittal of information between Company and Contractor and project and other company organisations ensuring appropriate database/log entries for tracking purposes
* Ability to work accurately and efficiently.
* Undertake Document Control trainings as and when required
* Administrative duties
Note: All the above documented tasks and responsibilities are intended as a guide and should not be taken as a definitive list. Our Client reserves the right to vary and add duties as necessary.
Skills & Experience required
* Min 2 years relevant experience in a similar role in Document control and record management
* Possess good knowledge in document control and management processes
* Systematic and able to work under pressure
* Must be able to communicate confidently in both written and spoken English.
* Good knowledge of MS Office applications (Excel, Words, PowerPoint, Teams, SharePoint)
* Good working knowledge Electronic Document Management System (EDMS) such as ProjectWise, AssetWise, Asite, Business Collaborator, Autocad and others
* Adaptable to change
* Good attention to detail
* The ability to multitask
* Highly organised
* Able to work independently as well as in a team
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