Overview
Are you available immediately and ready to step into a fast-paced, high-visibility role in a smart new office environment? We are seeking a highly positive, can-do individual to join the business in their stunning new office on a temporary basis providing essential support to the wider business while helping shape a newly created front of house role with the support of an established receptionist. There is potential to explore a temporary-to-permanent opportunity for the right person. This is a fully on-site role, Monday to Friday, 8:00am - 5:00pm. Induction to the brand new site next week for a few hours, with the full role starting from 16th February.
Office & Facilities Management
* Managing meeting room bookings and ensuring set up with equipment and refreshments as needed
* Coordinating office maintenance, equipment and contractor visits
* Leading cleaning operations with external providers and ensuring high standards
* Overseeing desk moves, seating plans, and workspace layouts
* Managing office appliances such as coffee machines
Staff & Visitor Coordination
* Setting up desks, equipment and access for new starters in partnership with HR and IT
* Managing access cards, Wi-Fi, parking queries, EV charging and visitor processes
* Providing behind-the-scenes coordination while front desk reception is covered
Business & Administrative Support
* Organising site events, meetings and room setups
* Supporting large meetings with preparation, printing and catering
* Assisting with internal communications and notices
* Providing light administrative or scheduling support to Directors when required
Health, Safety & Compliance
* Maintaining H&S records including DSEs, induction logs and compliance documentation
* Coordinating first-aid and fire marshal rotas
* Booking statutory checks such as PAT testing and alarm testing
* Working closely with the SHEQ team
Procurement & Suppliers
* Managing supplier relationships for office equipment and services
* Ordering and restocking welfare items, kitchen supplies, stationery and branded materials
About You
* Exceptionally positive, proactive and solutions-focused
* Highly competent with Microsoft Office, particularly Microsoft Teams, Outlook, Word and Excel
* Confident using technology, systems and office equipment
* Organised with excellent attention to detail
* A strong front-of-house ambassador who represents the business professionally
Apply Now
Interviews will be arranged quickly. You must be available immediately and excited by the opportunity to help build and shape a brand new office environment, apply now to avoid missing out. Please be contactable by phone for a quick turnaround.
While temping through Tate, you can expect weekly PAYE, pension and holiday pay and access to Tate rewards with discounts to shops and entertainment venues and 24/7 access to our EAP.
Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.
Tate is acting as an Employment Business in relation to this vacancy.
Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
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