Job Description
Reporting to Health & Safety Manager / SHEQ ManagerJob PurposeThe Health & Safety Administrator will provide essential administrative and coordination support to ensure the effective implementation, monitoring, and continual improvement of health, safety, and welfare standards across construction projects. The role supports compliance with UK health and safety legislation, company policies, and industry best practice.
Key ResponsibilitiesHealth & Safety Administration
Maintain accurate and up-to-date health and safety records, including training, inductions, certifications, and competency matricesAdminister site inductions and onboarding documentation for employees, subcontractors, and visitorsSupport the compilation, review, and distribution of RAMS (Risk Assessments and Method Statements)Manage health & safety documentation systems (electronic and paper‑based)
Compliance & Monitoring
Assist with ensuring compliance with the Health and Safety at Work Act, CDM Regulations 2015, and relevant HSE guidanceLog, track, and follow up on incidents, near misses, and accident reportsSupport investigation documentation and corrective actionsMaintain registers for PPE, plant, equipment, and inspections
Reporting & Communication
Prepare health & safety reports, statistics, and dashboards for managementTrack and monitor site audits, inspections, and non-conformanceLiaise with site teams, subcontractors, and external consultants on safety documentationSupport client and principal contractor health & safety requirements
Training & Awareness
Coordinate health & safety training courses, qualifications, and renewalsMonitor expiry dates for CSCS cards, plant tickets, medicals, and other relevant certificationsSupport toolbox talks and safety briefings with records and materials
General Support
Provide administrative support to the Health & Safety teamAssist with preparation for audits, site inspections, and HSE visitsCarry out general office and document control duties as required
Skills & CompetenciesEssential
Strong organisational and administrative skillsHigh attention to detail and accuracyGood working knowledge of Microsoft Office (Word, Excel, Outlook)Ability to manage multiple tasks and deadlinesConfident communication skills, both written and verbal
Desirable
Previous experience in construction or a health & safety roleFamiliarity with CDM 2015 regulationsExperience using document management systems or SHEQ software
What you need to do now
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