Job Category : Administration
Location : County Hall, West Sussex County Council
Hours Per Week : 15.00
Start Date : Immediate Start
Start Time : 09:00
End Time : 17:30
Salary: £10.41
The post holder will need to undertake the following tasks:
• Arrange meetings and Panel, checking calendars and inviting attendees
• Liaise internally with senior managers and externally with partner agencies
• Take and distribute, accurate and comprehensive minutes for a range of meetings, including some that are customer related and may include sensitive, confidential and distressing information
• Co-ordinate Panels, receiving and chasing referrals and updates from a range of internal and external stakeholders
• Draft and circulate agendas
• Arrange 1:1 supervision sessions
• Organise large events, including dates, room bookings, MS Teams, refreshments, invites, attendance lists etc
• Record keeping
• Set up and manage specific email boxes
• Upload documents and case notes to Mosaic
• Raise requests on The Point for IT equipment
• Raise Purchase Orders and invoices
• Use SAP
• Use of spreadsheets
• Use Sharepoint sites
• Draft letters
• Printing
• Collation of data
• Prioritise work requests
• Work pro-actively
Working arrangements – The post can be worked 100% at home and the role is expected to last 6 months from start date.
The postholder will be required for 2 days per week only – Thursday and Friday.