Position: Facilities Administrator
Other titles: Helpdesk Coordinator
Type: Temp / Temp to Perm
Location: Leeds
Hours: Mon-Fri 37.5 hours/week. 08:00 - 16:30 (1 hour lunch)
We are recruiting for a Facilities / Helpdesk Administrator based in Leeds to work with a large scale FM and Building Services company in their service delivery team. The role is a temp position (with a view to transfer into a permanent role). £13.84/hr plus holiday pay. Based off circa 27k 37.5 hours per week. Monday to Friday 8.00am - 4.30pm. Training and career plan provided. Dynamic, supportive and positive office environment and culture.
The primary objective is allocating calls and resources to ensure that all planned maintenance and breakdowns are attended by the relevant skill set of engineer and are carried out and completed with agreed client SLA’S.
Receiving incoming calls and making outgoing phone calls,
Liaising with customers to give them updates on outstanding jobs
Logging reactive calls via email/telephone
Allocating reactive/quoted works to engineers and scheduling the work in,
Obtaining relevant order number/instruction for quoted works, ensuring all documentation and customer approvals are attached to the project log
Rescheduling of reactive/quoted works as necessary
Instructing subcontractor to carry out reactive callouts, and seeing the call through to completion
Assisting engineers with the raising of PO’S
Management of engineers workloads, holidays and absences in conjunction with line managers
Ensuring all relevant documentation/paperwork is attached to the reactive job so call can be invoiced
Management of reactive call outs
Allocation of PPM works, scheduling works into engineers planner
Ad-hoc administrative duties
Requirements:
Ideally to have previous experience of service delivery support in FM or Engineering companies
Previous contract admin experience
Excellent customer services skills
Planning and scheduling skills
User of database systems
Good administrative skills
If you are interested then please click the APPLY button now
PRS are a leading specialist recruitment and search & selection consultancy within the Building Services, FM and Support Sectors.
Please note if you have not heard from us within 5 days, then your application has not been successful.
PRS is an equal opportunities employer