AJ Chambers is assisting a Top City Law Firm with the recruitment of a Legal EA to join the highly regard Corporate team.
The Role
The Legal EA will provide multifaceted support to their allocated Partners and Associates within the Corporate Team with day-to-day and business-as-usual activities and with the delivery of firmwide and Practice Group projects/initiatives.
This role offers a unique opportunity for an experienced professional to take on a position that involves traditional EA duties but also contributes to the smooth running of the firm's legal departments, maximising efficiencies and continuously improving internal processes and services.
Key Responsibilities
Operational
* Support with work allocation, holiday approval, room moves, leaver/joiner and NQ and Trainee transition processes, together with other business-as-usual tasks.
* Liaise and coordinate with the firm's business services functions to ensure the operational and administrative needs of the Practice Group and firm are met.
* Support with data gathering and data entry.
* Coordinate communications within the Practice Group, proactively preparing drafts and prompts for others.
* Support the implementation of firmwide projects within their Practice Group.
* Take the lead on logistical arrangements for department socials and offsites.
Process Improvement
* Identify opportunities to improve effectiveness and develop best practices, e.g. time recording, billing, leavers/joiners, secondments.
* Be a Practice Group sponsor for process improvement projects.
Personal Assistant Support
* Act as a 'gatekeeper' for providing stellar administrative support to assigned Partners, including managing calendars, travel arrangements, and correspondence.
* Liaise with and co-ordinate meeting attendees, both internal and external, ensuring all parties have the relevant information ahead of time.
* Prepare agendas, reports, presentations, and documents.
* Take the initiative to oversee ad-hoc administrative projects for the Partners.
* Engage actively in the care of clients and look for opportunities to build relationships with client contacts and PAs where appropriate.
* Deal with basic client queries and general administration.
Key Stakeholders
* Lawyers
* Legal Operations
* Practice Support
* Central Finance
* Legal Technology
* Business Development
* HR Business Partners
Personal Specification – Experience, Knowledge & Skills
* Detailed understanding of law firms and legal process.
* Exceptional discretion and sensitivity.
* Organised, with the ability to juggle tasks and priorities.
* Ability to communicate with people at all levels.
* Efficient, commercial and able to think laterally.
* Consistently positive attitude and 'can do' approach.
* Ability to work independently and collaboratively, as part of a wider team.
* Understanding of law firm finances.
The position will offer a highly competitive salary, excellent benefits and hybrid working.