Project budget & reporting officer

Chelmsford

Mitie

Reporting officer

Posted: 21h ago

The role

Job Overview

The Mitie PMO team are embedded in the Clients office in Essex County Council. The PMO is responsible for the end-to-end delivery of all projects (strategy through to completion/close-out) in line with the agreed processes. Year on year project spend is approx. 24M GBP. The PMO maintains the FMP and pipeline of activity for the next financial year as well as reacting to insurance works and other ad-hoc activity. The PMO's main aim is to provide the Client with an auditable strategic planning, and project delivery solution, which ensures value for money and provides consistent delivery to quality whilst meeting key Core Estate and Schools estate time and budget constraints. The Project Budget & Reporting officer is embedded and an intrinsic part of the PMO team.

Main Duties

Job Summary

We are seeking a highly organized Project Budget & Reporting officer to provide comprehensive administrative support across capital projects, financial reporting, client management, and compliance activities.

Key Responsibilities

Reporting & Documentation (working with Lead Project Coordinator)

Prepare and distribute RMA Letters to Schools Compile monthly invoiced-to-date reports for Operations Director Maintain client finance trackers and programme trackers Produce monthly trackers for Strategic Account Director/senior management in Projects & PMO team

Mitie Core & School Capital Expenditure Projects Reporting

Attend in person or via Teams project catchup meetings providing an agenda in advance and produce minutes following Follow up on actions and track progress on project budget spreadsheets

Client Relationship Management (Lead: AJ)

Coordinate and schedule client meetings Prepare meeting agendas and track actions

SAP & Financial Systems (Lead: FBP)

Create and manage WBS (Work Breakdown Structure) codes Generate WBS reports for Schools and Core budgets Maintain budget trackers (Schools & Core) Track all projects invoiced to date Manage PO breakdowns, accruals, and contributions Maintain Application Tracker and H&S records Support Ad Hoc ID Programme tracking

Monthly Journal Processing (Lead: AB)

Process applications for: H&S, Schools Capital, Core Capital, Salix 3B/3C/4, RAAC Revenue & Capital, SEN Revenue, Ad Hoc requests, Insurance, PMO Fees, Mitie Projects Recharge & Capital Process journals for: Schools Capital, Core Capital, Salix 3B/3C/4 (Schools & Core), RAAC Revenue & Capital

LSH Applications Over £k (Lead: AB)

Maintain tracker and send monthly email updates Manage K2 codes Prepare templates for approval

Training Administration (Lead: AJ)

Maintain training matrix and produce monthly reports Follow up on training chasers Manage HSS bookings and submit HR tickets

DBS & Compliance (Lead: AJ)

Coordinate team meetings and maintain DBS tracker Process DBS check confirmations Liaise with Oracle system to check client POs Coordinate with Donna/Kealeigh for requests

What we are looking for

Proficiency in SAP and Oracle systems would be advantageous, further training to be given

Strong Excel skills for budget and expenditure management

Experience with WBS creation and financial reporting

Excellent organizational and communication skills

Our market-leading offering provides you with benefits that suit your lifestyle.

We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.

When you join us, we’ll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days’ holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!

We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).

We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there’s a chance to scoop a top prize of £10,!

Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.

We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments, changes or do anything differently during the recruitment process, please let us know by emailing Dan Dyke at .

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