Scanner, Filer & Coder, Shadow Secretary
Employer:
NHS Jobs
Location:
Pay:
Negotiable
Contract Type:
Permanent
Hours:
Full time
Disability Confident:
No
Closing Date:
03/04/2026
About this job
Job Purpose: To provide Scanning, Filing and Coding duties to Bilbrook Medical Centre as a whole.
To act as shadow secretary covering absences and supporting at times of high volume.
Establish and maintain good working relationships and clear lines of communication with Practice Manager and all practice staff and the public.
Monthly update of tasks with Practice Manager Principle Duties and Responsibilities: Confidentiality must be maintained at all times.
No information about patients, either medical or personal details are disclosed to persons other than those employed by or attached to the practice for whom such information is relevant.
Scanning/Filing/Coding Duties: Accurately scan, file and code documents into Emis Clinical System, working to set procedures redacting and identify correct patient details as appropriate.
Review all incoming correspondence, test results and medical summaries filing the document and entering pertinent information into the patient's medical record in accordance with the filing spreadsheet and coding protocol.
Recognise own knowledge limits and liaise where necessary with clinical or administrative colleagues to clarify information for filing/coding purposes Highlight clinical action and workflow to appropriate clinician or team as per workflow protocol Maintain accurate, confidential patient records in line with data protection standards Processing workflow accurately from electronic and scanned documents coding procedure, diagnosis and all relevant QOF information adding diary dates where needed Monitor coding accuracy and resolve data issues Assist with audits and data quality improvement Ensure safeguarding information is correctly coded and work flowed to safeguarding lead.
Identifying address/name differences, checking with patient where appropriate and forwarding to further action to practice manager.
To carry out administrative related tasks as delegated by clinical lead and management team Shadow Role Secretary To develop covering and support role with Secretary Typing dictated letters and reports via Audio Process routine, urgent, 2 week wait referrals via ERS and Advice & Guidance requests Check ERS worklists for Triage response Emis, Docman, AccuRx Secretarial tasks Typing of referrals via Lexacom Generating referrals, completing templates/forms and processing as per protocol Liaising with patients with regard to referral options/details Input 8-week check appointments into baby clinic and process post clinic returns Documenting referrals on referral tracker to enable and support audits Adding, amend, remove clinical sessions as required on Emis System.
Book, Monitor Minor Surgery, Joint Injection Clinics and appointments Typing of meeting agendas/notes as required General Report any mechanical defects, pest sightings or building / environment faults to practice manager.
Provide cover for secretary during absences.
To attend relevant courses and in-house Statutory and Mandatory training as required Undertake any additional tasks as requested by the practice manager.
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