Job Title: Estates Team Administrator Department: Facilities / Estates Reporting To: Deputy Director of Estates, Head of Engineering and Head of Planning & Development The successful candidate will act as a central point of contact for engineers, project managers, and maintenance technicians, providing administrative coordination across a range of estates, engineering, and facilities activities. This role requires strong organisational skills, the ability to prioritise effectively, and the confidence to work independently with minimal supervision. Key Responsibilities Administrative & Team Support * Provide day-to-day administrative support to the Estates leadership team * Manage electronic diaries and coordinate meetings * Attend meetings, take minutes, and distribute agendas and documentation * Prepare reports, correspondence, policies, and presentations * Maintain electronic filing systems and records management processes * Handle incoming calls, enquiries, and visitor coordination Office & Operational Coordination * Order stationery, office supplies, and equipment, ensuring value for money * Identify suppliers and follow up on delayed orders * Manage purchase orders and invoices using financial systems * Reconcile supplier queries and monitor payments * Assist with AutoCAD printing and document management Financial & Budget Support * Assist with departmental budget monitoring * Support utilities budget tracking and reporting * Monitor expenditure against maintenance budgets * Assist with financial reporting and data collation Project & Data Administration * Support Estates projects and energy reduction initiatives * Maintain meter registers and utilities records * Produce spreadsheets, reports, and performance data * Generate process flow maps using Visio * Assist with audits and compliance documentation * Manage electronic record drawings and O&M documentation About You * Strong administrative experience in a busy office environment * Excellent organisational and prioritisation skills * Ability to work independently and manage multiple tasks * Strong communication and interpersonal skills * Good attention to detail and accuracy * Experience using Microsoft Office (Excel, Word, Outlook, Visio) * Experience with financial systems (e.g. purchase orders/invoicing) desirable * Experience within estates, facilities, engineering or property environment desirable This role offers an excellent opportunity for an experienced administrator looking to join a dynamic Estates team and contribute to the effective delivery of facilities and engineering services