Job Description
Facilities Assistant
Central London | Office-based | Full-time
We are working with a highly regarded London law firm to recruit a Facilities Assistant to join their business services team. This is an excellent opportunity for a facilities professional with experience in a professional services environment who takes pride in delivering a first-class workplace experience.
The Role
Reporting into the Facilities Manager, the Facilities Assistant will play a key role in ensuring the firm’s office environment is safe, efficient, well-maintained and welcoming for partners, staff and visitors.
This is a hands-on, highly varied role, suited to someone organised, proactive and confident working with internal stakeholders and external suppliers.
Key Responsibilities
* Coordinating and supervising planned maintenance works, ensuring all documentation and access arrangements are in place
* Managing facilities helpdesk tickets for building and equipment issues, liaising with suppliers and building management to ensure timely resolution
* Conducting regular health & safety walkabouts, logging issues and arranging remedial actions
* Maintaining excellent housekeeping standards in back-of-house and basement areas
* Preparing workspaces for new joiners, including desk setup, access passes and lockers
* Delivering new joiner inductions, including health & safety tours and manual handling training
* Producing monthly facilities KPIs and reports
* Supporting workplace projects, including space planning and hot-desking initiatives
* Assisting with ad hoc tasks as required by the Facilities Manager
About You
* Experience within a law firm environment
* Strong attention to detail and a high standard of accuracy
* Proven knowledge of health & safety requirements
* Trained Fire Marshal (or willing to train)
* Confident communicator with a strong internal client-service mindset
* Highly organised, able to prioritise and manage competing deadlines
* A positive, flexible “can-do” attitude and strong team ethic
* Good IT skills, including Microsoft Office
* DSE assessment training and document management experience beneficial
Why Apply?
* Competitive salary and comprehensive benefits package
* Generous holiday allowance with the option to buy additional leave
* Pension, life assurance and income protection
* Private medical and dental options
* Wellbeing initiatives including fitness classes and mental health support
* Interest-free season ticket loan and lifestyle discounts
* Supportive, inclusive workplace culture within a respected law firm
Application Process:
To apply for this role, please submit your CV. Due to the high volume of applications, only shortlisted candidates will be contacted. If you do not receive a response within 72 hours, please assume your application has not been successful.
We look forward to hearing from you.
Ryder Reid Legal is a recruitment specialist, connecting legal talent with leading law firms in London and globally for nearly 30 years.