Administrative Assistant (Quality) (1.0 FTE)
Mackintosh School of Architecture
Location: Glasgow, G3 6RQ
Grade 4, £28,031 - £31,236 per annum pro rata
Permanent
35 hours per week (Mon-Fri 9am-5pm, some flexibility may be available)
Applications are invited for an Administrative Assistant (Quality), in the Mackintosh School of Architecture.
The Mackintosh School of Architecture is seeking a highly organised and proactive Academic Administrator (Quality) to join our dedicated administrative team. This is an exciting opportunity to contribute to the delivery of high-quality academic programmes and ensure compliance with internal and external quality assurance standards.
About the Role
You’ll be part of a forward-thinking team that supports a diverse and growing portfolio of undergraduate and postgraduate programmes. The administrative team aims to provide a modern professional service that supports academic excellence and innovation.
As Administrative Assistant (Quality), you will play a key role in supporting the academic quality and operations of the Mackintosh School of Architecture. You will work closely with academic and professional colleagues to ensure the school meets internal quality assurance requirements and external regulatory standards.
Your responsibilities will include:
• Ensuring the school aligns with GSA’s quality assurance policies and procedures, providing guidance and training to academic staff.
• Managing short-term quality assurance projects and contributing to the continuous improvement of administrative processes.
• Developing timelines and committee schedules to support quality assurance activities.
• Coordinating and servicing committee meetings, including agenda preparation, document tracking, minute taking, and follow-up actions.
• Leading the coordination of annual returns to Professional, Statutory and Regulatory Bodies (PSRBs) such as ARB and RIBA.
• Supporting the production and collation of documentation for programme monitoring, programme/course specification updates, and programme approval and validation processes.
• Supporting annual planning activities and external examiner visits.
• Responding to Freedom of Information and Subject Access Requests in line with GSA procedures.
About You
We welcome applications from candidates who are:
• Educated to Higher Grade level (or equivalent).
• Experienced in administrative roles, ideally within a Higher or Further Education environment although we will consider outstanding applicants with demonstrable relevant experience in other industries.
• Proficient in Microsoft Office applications; experience with project management software is desirable.
• Skilled in committee servicing, document management, and stakeholder communication.
• Detail-oriented, adaptable, and committed to delivering a high standard of service.
Download: job description
Benefits of working at GSA
Closing date for submission of completed applications: 23:59 (BST) Sunday 14th September 2025
Interviews for this post will take place week commencing 22nd September 2025
For full details and to apply online, please visit: https://gsa.engageats.co.uk/V2/Vacancy
If you don’t currently have the right to work and live in the UK, we are unable to offer sponsorship for skilled worker visa for this role as it does not meet the Home Office eligibility requirements. Details can be found on the Home Office website - https://www.gov.uk/skilled-worker-visa
If you have any questions regarding the role, please contact hrservicedesk@gsa.ac.uk
The Glasgow School of Art is committed to ensuring equality of opportunity in work and study. We strive to create and maintain an inclusive environment where all students and employees feel safe, understood and valued. Applications are welcomed from candidates regardless of age, disability, sex, ethnic or religious background, gender identity or sexual orientation, marital status, pregnancy, maternity, caring responsibilities or care experience.
We recognise we do not have the diversity of staff that we want and we particularly welcome and encourage applications from candidates who identify as being from a Minority Ethnic background, who are underrepresented at The Glasgow School of Art.
To view our Fair Work statement, please click here and to view our Equality, Diversity and Inclusion documents here.
Registered Charity Number SC012490.
STRICTLY NO AGENCIES.
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