Fleet Sales Administrator benefits package for Southampton Audi
* 25 days annual leave + Bank Holidays.
* Company pension scheme
* Employee referral programme
* Working Pattern and applicable rotas
* Bonus scheme in place
* Manufacturer training
* Harwoods Academy
Job purpose
The role of the Fleet Sales Administrator is to:
Be responsible for all administrative aspects of the order, supply and payment of new Fleet & Business vehicles from within the business, in accordance with company and franchise processes and policies.
Department/Business/Location
Fleet
Reports To
Head of Fleet
Key Responsibilities
* Use relevant systems/vehicle files for processing new fleet vehicle orders to support the sales function. Set up and maintain customer information accurately including key contact details, to ensure high quality data for reporting.
* Ensure all vehicles are funded appropriately and any issues in this regard notified to the Fleet Sales Manager immediately.
* Complete and submit the relevant forms via AFRL to conform to legislation (V55, Vehicle Tax).
* Ensure all monies are physically received in respect of manufacturer support bonuses and reconcile these correctly on the DMS.
* Carry out HPI checks on part exchange vehicles as required and report findings.
* Raise relevant internal paperwork (purchase invoices, cheques, finance documents) ensuring accuracy at all times.
* Ensure all queries are handled pro-actively, promptly and accurately.
* Maintain safe working practices and ensure compliance with the policies, processes and standards of the business.
* Assist the Fleet team with order updates, booking deliveries, delivery paperwork & finance debtors.
* Ensure all files meet internal & external compliance requirements.
Essential Skills & Requirements
* Smart appearance.
* Competency in numeracy, literacy and IT.
Experience
Experience preferred.
Benefits
* Company Pension
* Referral Scheme
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