Posted: 20h ago
The role
The Role:
You will provide an administrative service/support in a variety of different settings within the Finance & Estates Directorate of the South Eastern H&SC Trust. You will work as an integral member of a team and be expected to use their own initiative. You will be responsible for a wide range of administrative task to support/assist in the effective and efficient provision of services within the Finance & Estates Department
Responsibilities:
Contribute to the Trusts overall Financial Governance Framework.Ensuring financial information is processed in accordance with policies and procedures within prescribed timescales.Investigate queries from range of stakeholders and provide assistance and information to both financial and non-financial people as and when required.Maintain and assist with various reconciliations of control accounts.Assist compliance with Public Sector Prompt Payment Policy.Provide high quality administrative support to respective service area ensuring the effective operation of systems and procedures.Well-developed verbal and written communication skills.Effective organisational skills.Input, process, monitor and validate information effectively in a timely manner ensuring accuracy and attention to detail.Ability to plan workload to ensure weekly, monthly, quarterly and annual financial timetables met.Ability to work on own initiative.Ability to work / handle large volumes of cash / coin.Ability to work with staff and clients at all levels in the Trust.Word processing /producing reports/working on computer systems.Input, manipulation and retrieval of financial data into computer databases and spreadsheets, where speed and accuracy are necessary.Sorting and responding to mail/emails as appropriate.Arrange appointments/meetings as requested.Take minutes of meetings as required.Maintain Filing System.General office duties such as photocopying/faxing/ scanning.Supervising staff and allocate work as appropriate.Order stationery.To participate in the Trust's Appraisal Process and participate in agreed training and development initiatives when identified.Any other general tasks or projects within the remit of the band General Responsibilities:
Ensure the Trust's policy on equality of opportunity is promoted through his/her own actions and those of any staff for whom he/she has responsibility.Co-operate fully with the implementation of the Trust's Health and Safety arrangements, reporting any accidents/incidents/equipment defects to his/her manager, and maintaining a clean, uncluttered and safe environment for patients/clients, members of the public and staff.Always adhere to all Trust policies/codes of conduct, including for example:Smoke Free policyIT Security Policy and Code of Conductstandards of attendance, appearance and behaviourContribute to ensuring the highest standards of environmental cleanliness within your designated area of work.Co-operate fully regarding Trust policies and procedures relating to infection prevention and control.All employees of the South Eastern HSC Trust are legally responsible for all records held, created or used as part of their business within the South Eastern HSC Trust including patients/clients, corporate and administrative records whether paper-based or electronic and also including emails. All such records are public records and are accessible to the general public, with limited exceptions, under the Freedom of Information act 2000 the Environmental Information Regulations 2004, the General Data Protection Regulations (GDPR) and the Data Protection Act 2018. Employees are required to be conversant with the South Eastern HSC Trust's policy and procedures on records management and to seek advice if in doubt.Take responsibility for his/her own ongoing learning and development, in order to maximise his/her potential and continue to meet the demands of the post.Represent the Trust's commitment to providing the highest possible standard of service to patients/clients and members of the public, by treating all those with whom he/she comes into contact in the course of work, in a pleasant, courteous and respectful manner. Essential requirements:
4 GCSEs Grades A-C including English & Maths or equivalent and 1 years relevant experienceECDL Advanced Level or in-depth experience and knowledge of Microsoft Packages including Word or equivalentRelevant experience is defined as experience of working with computerised financial systems in a busy finance office or 2 years relevant experienceHold a current full driving licence which is valid for use in the UK and have access to a car on appointment. This criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by the Trust which will permit them to carry out the duties of the post.Ability to work as part of a team and on own initiativeExcellent organisational skills with the ability to prioritise workloadExcellent communication to meet the needs of the postExcellent attention to detail Hours of work:
Hourly rate: £
