An Office Assistant provides administrative and clerical support within an office environment. Typical duties include answering phones, managing correspondence, scheduling appointments, maintaining files, and ordering supplies. They also may assist with bookkeeping, preparing documents, and ensuring the smooth operation of the office.
You’ll be working in a small, experienced, and collaborative team, and be responsible for:
• Communication:
Answering phones, taking messages, managing emails and other correspondence, and greeting visitors.
• Organization:
Maintaining files, managing schedules and diaries, organising office supplies, and ensuring the office environment is tidy and efficient.
• Administrative Support:
Preparing documents, assisting with data entry, printing, scanning and handling mail.
• Coordination:
Scheduling meetings, arranging travel, and coordinating with other staff members.
Essential Skills:
• Communication Skills: Excellent verbal and written communication skills are crucial.
• Organisational Skills: The ability to manage multiple tasks, prioritise effectively, and maintain organised files is essential.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office equipment is typically required.
• Problem-Solving Skills: The ability to address issues that may arise
• Customer Service: Providing excellent service to visitors and other staff members.
• Positive attitude, with a willingness to learn, take initiative, and grow within a supportive team environment
Also we have a system which you will be trained on this is called Bam
it register all work that is completed though the week
more details about this will be explained in interview
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