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Personal assistant

Edinburgh
Rathbones Group Plc
Personal assistant
€40,000 - €60,000 a year
Posted: 10h ago
Offer description

Join to apply for the Personal Assistant role at Rathbones Group Plc

Join to apply for the Personal Assistant role at Rathbones Group Plc

The role of the PA is to directly support the Office Heads within the Investment Teams in Edinburgh and to provide ad-hoc support to Office Head, Glasgow. Main duties: administrative tasks, including diary & email management and travel arrangements. They will also provide cover as needed for their PA/ EA peers within RIM.

Outcomes of the Role

Responsible for providing confidential assistance and administrative support to the Leaders mentioned above. Duties to include (but not limited to):

* Acting as a first point of contact for internal and external stakeholders. Fielding and directing email requests where necessary.
* Diary management in relation to internal and client facing meetings and organising leadership team events.
* Booking travel and accommodation, including travel packs and schedules.
* Assisting in the preparation (and printing if necessary) of packs and documents, required for leadership meetings.
* Managing invoices, expenses and other regular administrative tasks.
* Ensuring Leaders are prepared for upcoming meetings and events.
* Support and provide input to Group wide topics such as Business Continuity Planning.
* Assisting with projects and new initiatives.
* Prepare, review, and manage documentation, including client reports, presentations, and correspondence.

Knowledge & Experience

* Strong organisational skills, with attention to detail.
* Excellent communication and interpersonal skills (presentational; listening; diplomacy; influencing).
* Proactive and professional approach to all job aspects.
* Clear commitment to an effective and efficient organisation.
* Proven record of delivering all work accurately and on time.
* Ability to:
o Work effectively as a member of a team
o Relate well to staff across the company
o Prioritise
o Be flexible and adaptable
o Work under pressure and to tight deadlines
o Use own initiative
o Proven experience as a Personal Assistant in the financial sector
o Excellent knowledge of Word, Excel and PowerPoint
o Accurate keyboard skills
o Experience of supporting governance forums and committees is preferable


Seniority level

* Seniority level

Not Applicable


Employment type

* Employment type

Full-time


Job function

* Job function

Administrative
* Industries

Investment Management

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