An exciting opportunity has become available to join YBS as a Team Assistant, providing support to the Director of Brand & Marketing and the Head of Commercial Lending, as well as their wider teams, in the day-to-day running of their functions.
About the role
As a Team Assistant you will play a vital role in supporting 2 senior leaders and their teams to fulfil their objectives. You will need to:
* Proactively manage diaries and inboxes, delegating meetings and activities to the appropriate team member where necessary and looking out for any urgent emails that need to be brought to their attention.
* Arrange internal and external meetings, including activities such as the co-ordination of diaries and invites, provision of agendas, directions and papers; and organising the relevant facilities such as room bookings, equipment, travel and catering requirements.
* Take and prepare minutes of meetings if needed. Create letters, reports and presentations from detailed notes/emails using available templates. Proof reading of documents/papers. Printing, collation and distribution of meeting papers..
* Support managers reporting to the 2 Senior Leaders in the management of their function, including:
* Co-ordinating team events.
* Managing administrative arrangements such as supporting the onboarding new starters, monitoring completion of mandatory training, network folder access privileges and raising purchase orders
* Work with the PA to CCO/CEO and other Exec PAs to manage the smooth running of the Executive Leadership Team support function at all times.
About you
We are seeking someone with proven experience as a Team Assistant or Personal Assistant. To succeed in this role, you must be comfortable working in a fastpaced environment and bring the right mindset, skills, and experience to support us going forward. In dddition, you will need to have:
* The drive and self-motivation to manage you own workload and organise others.
* Excellent organisation and planning skills, including prioritisation of tasks.
* Ability to exchange information at all levels, internally and externally.
* Ability to identify confidential, sensitive information and deal with appropriately.
* Ability to solve first level queries and issues within defined limits and escalate where appropriate.
* A proactive approach, identifying opportunities and addressing issues early.
* Effective verbal and written communication skills, with great attention to detail
* Experience managing multiple senior stakeholders.
* Competent knowledge of Outlook, Teams, Word, Excel, PowerPoint
Please note: This is a part-time position, working Monday to Wednesday. It is a hybrid role, requiring attendance at our Leeds office 12 days per week, with occasional travel to our Bradford head office when needed.
About us
At YBS we don't have shareholders, we have members. We care about people and that includes you. So here, you'll be respected for who you are, you'll be able to bring your whole self to work, and you'll have everything you need to build a long and rewarding career.
Flexibility. We offer a range of flexible working options without unsocial hours, which can help you find a healthy work-life balance. Whether it's finishing early for an appointment or fitting your studies and hobbies in around your working hours, we can help make it work for you. We're happy to talk flexible working and you can reach out to us anytime to discuss this during the recruitment process.
Development. We want you to feel challenged here. Whatever your ambitions, we're committed to helping you develop your skills and move ahead in your career journey. From day one, we'll set you up for success with a brilliant induction and full training plan, all designed to get you up to speed quickly.
Inclusivity. We're passionate about creating an inclusive environment where everyone is welcome and able to be themselves. If you'll go the extra mile to help our members, you'll fit right in and feel you belong here.
About our Benefits
We offer lots of fantastic rewards that you can make the most of in and out of work, including:
* Holiday. You'll get 25 days plus Bank Holidays, as well as the option to buy up to a further 5 days.
* Bonus. At YBS we work collaboratively and share in our success together, so when we reach our goals were all rewarded with an on target bonus of 7% of eligible pay (with the opportunity to earn up to a maximum 15%).
* Pension. We know how important it is to save towards the future, that's why we'll contribute up 11% into your YBS pension.
* Healthcare. Health and wellbeing are an important part of life at YBS, when you join us you'll have access to a range of health benefits to suit your life including private medical insurance, dental and healthcare plans.
* My Benefits. When you join YBS you'll have access to our self-service benefits portal, where you can access a range of retail, hospitality and health discounts.
Ready to apply?
If you're excited about this role and want to be part of the YBS team, click apply now to send us your application.
Want more information?
If you have any questions about this role, please contact Olivia Lambert