Job description
The Facilities Assistant will support the team in managing day-to-day facilities operations during the transitional period leading to the installation of occupancy monitoring sensors. This role involves manual monitoring, data analysis, vendor coordination, AV support, and various facilities-related administrative and operational duties.
Key Responsibilities
* Monitor the usage of all meeting rooms and workstations.
* Perform data analysis and generate usage statistics reports for space management.
* Assist with the management and arrangement of office furniture and meeting room equipment.
* Escort and supervise vendors and visitors for deliveries, installations, and maintenance works.
* Troubleshoot and assist with the setup of AV equipment for meetings and events.
* Print, laminate, and display FM advisories within the premises.
* Manage and respond to facilities-related issues submitted via the internal reporting system.
* Coordinate with appointed vendors to ensure timely resolution of reported issues.
* Manage room/cabinet/locker keys and assist staff with access issues (e.g. forgotten passcodes).
* Provide support on staff pass issuance and related administrative matters.
* Support other facilities management-related projects and tasks as assigned by the Supervisor.
Requirements
* Diploma in Facilities Management or a related field preferred.
* At least 2 years of relevant experience in facilities or workplace operations is advantageous.
* Comfortable with physically active work; must be able to walk frequently across multiple levels.
* Hands-on experience in AV equipment handling and minor troubleshooting is an advantage.
* Good communication and coordination skills to work with vendors and internal stakeholders.
* Proactive, reliable, and detail-oriented with the ability to work independently.
#J-18808-Ljbffr