Job Description
Make your mark as Business Support and Office Coordinator at Boskalis!
We are seeking an organised and dependable Business Support and Office Coordinator to provide maternity cover within our office for 1 year. This is a fully office‑based position, working 5 days per week, and is primarily administration‑focused, with some personal assistant support for the Managing Director and Senior Management Team.
The role also includes responsibility for office management, facilities coordination, and the day‑to‑day management of a small office‑based team. Due to close working relationships with senior leadership, a high level of discretion and confidentiality is essential.
Main Tasks:
Administration & Business Support
* Provide day‑to‑day administrative support to the Managing Director and Senior Management Team
* Manage office systems and records and ensure information is kept up to date
* Act as a first point of contact for internal and external enquiries
* Support the coordination of meetings, company events, and general office activities
Personal Assistant Support (Light PA Duties)
* Diary management and meeting coordination for senior management
* Arrange travel and accommodation as required for senior management
* Prepare correspondence, letters, and basic reports
* Take meeting minutes and follow up on agreed actions
Office Management & Facilities
* Oversee the day‑to‑day operation of the office environment
* Coordinate facilities and office services, including maintenance, contractors, cleaning, and supplies
* Provide day‑to‑day coordination and support to a small office‑based team
* Assist with task allocation, workload management, and general supervision and coordination of a small team
Required Knowledge & Experience:
* Strong organisational and time‑management skills
* Ability to prioritise tasks and manage a varied workload
* High levels of discretion and confidentiality when handling sensitive information
* Confident and professional when working closely with senior stakeholders
* Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
* Previous experience in an administrative, business support, or office coordination role
Advantageous (but not essential):
* Experience managing a small team
* An understanding of facilities management and office services
This role is due to start in July 2026 and a full handover and training will be provided.
Qualifications
What you can expect:
A dynamic environment: A job that allows you to collaborate with a talented team of experts from different backgrounds and contribute to making a significant impact.
Rewarding conditions: As well as offering a competitive salary we give industry leading benefits, including:
* 25 days holiday plus bank holidays
* Generous pension package
* Flexible benefit options including private health care and Denplan
* Investment into CPD
Career development: Plenty of opportunities to realise your full potential with training and development through our Boskalis Academy.
Extra information:
Your team: Reporting to the Managing Director, you will work as a Business Support and Office Coordinator alongside the Office Administrator and Reception team, who report into this role.
Where you will work: You will be working at the Westminster House Office based in Fareham, Hampshire. This role is fully office based.
Full/part-time job: The position of Business Support and Office Coordinator and is a full-time job - 37.5 hours a week.
Permanent/Fixed Term: This is a 1 year fixed term position.
Next steps: Apply easily by completing the online application form. Interviews are held online and in the office. Once it’s clear we’re a good match, we’ll make you an offer – and look forward to welcoming you to the company.
Additional Information
We’ll be happy to answer your questions about the position. Please contact HR department: +44 1489 885933.
Interested? Please apply by filling in your details and by uploading your motivation letter and CV on our careers site.
We will be reviewing applications and conducting interviews on a rolling basis, so we encourage you to apply early. Please note that the position may be closed as soon as a suitable candidate is found.
Disclaimer for recruitment and selection agencies
We don’t accept any unsolicited applications or CVs from recruitment and selection agencies.