Office Administrator / Legal Support Assistant
Full-time or 4 days per week | Office-based (Glasgow) | £25,000
A well‑respected Glasgow law firm is looking for a highly organised and proactive Office Administrator to join their close‑knit team. This role is ideal for someone who enjoys variety, takes initiative, and can keep a busy legal office running smoothly. Legal admin experience is preferred, but not essential for the right person.
⭐ About the Firm
You'll be joining a friendly, collaborative practice with two specialist teams:
Commercial & Residential Property
Litigation, Court Work & Debt RecoveryThe team prides itself on quality of work, strong client relationships, and maintaining high professional standards. They're growing, which has created a need for a reliable, capable administrator to take ownership of day‑to‑day office operations.
🌈 The Role
This is a varied and hands‑on role where you will become the backbone of the office. Key responsibilities include:
📌 General Administration
Handling phones, incoming/outgoing mail, scanning & filing
Managing supplies (milk, water, coffee), confidential waste collections
Opening new files, preparing terms of engagement letters
Carrying out and monitoring ID checks (via Amicus)
Supporting fee earners with admin tasks📌 Invoicing & Credit Control
Producing and issuing around 60 invoices per month (for 5 fee earners) via Denovo
Tracking payments and issuing reminders📌 File & Compliance Management
Updating spreadsheets to track ID verification
Chasing clients for outstanding documentation
Ensuring compliance processes are followed consistently⭐ What They're Looking For
Someone who is:
Highly organised, with excellent attention to detail
Proactive and able to prioritise without constant supervision
Responsible, and confident managing competing demands
Comfortable with tech and case management systems (Denovo experience a bonus)
Experienced in legal admin (preferred but not essential)They're looking for someone dependable - an individual who takes ownership of their work and ensures processes runs smoothly.
🕒 Working Hours
Full‑time, Monday-Friday, 9am-5pm, office based
OR 4 days per week💰 Salary & Benefits
£25,000
Supportive team environment
Opportunity to grow into more responsibility over time
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