Job: Personal Assistant
Salary: £34,434 - £38,220
Hours: Full time - 36.25 hours
Contract: Permanent
Location: Greater Manchester Combined Authority, Tootal Building, 54 Oxford Road, Manchester (with a hybrid approach to working location)
Advert closing date: 21st June
Interviews - 7th & 9th July
Your role
About you
The Greater Manchester Combined Authority (GMCA) is seeking dynamic and motivated individuals to join its Personal Assistant team. We are looking for people with a genuine passion for Greater Manchester, alongside a clear understanding of the critical role Directors play within a local government environment.
We are recruiting five new roles to join the PA team. These positions will provide support across the following directorates: Skills & Education; Economy, Innovation, Culture & International; Public Service Reform; and one flexible PA role, supporting different teams depending on business demand.
Resilience team post
One of these roles is working within the resilience team and includes responsibility for providing on‑call resilience cover, and therefore applicants must be able to meet the mandatory requirements set out for this position.
* The post holder will be required to participate in a 24/7, 365-day on-call rota for emergency response (approximately one week in every six to seven). Full training will be provided, and an on‑call allowance will be paid in addition to salary.
* The post holder must successfully undertake police security clearance through Greater Manchester Police.
* Hold a full UK driving licence and have access to a vehicle for business use, for which a casual car user allowance will be paid.
* Be prepared to travel across Greater Manchester and beyond where required to meet business needs.
Key responsibilities
* Provide end-to-end servicing of meetings, including drafting and circulating agendas in advance, attending meetings, and producing accurate and timely notes and formal minutes.
* Proactively manage multiple complex, computerised diaries on behalf of senior managers.
* Manage multiple inboxes and maintain effective filing and cataloguing systems.
* Produce management information from IT systems and provide a high level of administrative support.
* Prioritise a demanding workload in a fast‑paced environment while meeting tight deadlines.
* Demonstrate significant PA and senior-level administrative experience.
* Be proficient in the creation and management of shared documents and workspaces.
* Have experience of undertaking desktop research.
* Have experience of working in a political or public‑sector environment.
* Build and maintain positive working relationships with internal teams, external customers, and senior strategic partners.
* Develop effective relationships with a wide range of external stakeholders, including local authorities, politicians, regeneration partnerships, GMP, government departments, universities, private sector representatives, and voluntary and community organisations.
* Adopt a professional approach when liaising with internal and external stakeholders.
* Work collaboratively as part of a team and provide support to colleagues during periods of absence.
* Be flexible, proactive and enthusiastic, with the ability to work across a range of teams and priorities.
About us
We value the diversity of our employees and aim to recruit a workforce which reflects our diverse communities across Greater Manchester. We welcome applications from all suitably qualified individuals, irrespective of people's age, disability, trans status and non‑binary identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation. We have guidance in place to ensure that all applicants are treated fairly and consistently at every stage of the recruitment process, including the consideration of reasonable adjustments for people who have a disability.
Our offer
In return for your hard work, we offer our employees a competitive package as part of our offering that you can find out more about here: GMCA offer - Green book.docx.
Mandatory Information
Privacy Notice: (link removed)
Employees on the redeployment register will be given priority for any vacancies in the first instance. If employees are identified as a match from the register then the vacancy may be withdrawn or put on hold pending an outcome.
For this opportunity, you must be able to prove you have the right to work in the UK. If in doubt please visit the following link: Employers' right to work checklist - GOV.UK (www.gov.uk). Please note we are not a licensed sponsor.
Hybrid working
This role is part of GMCA’s hybrid working scheme. As part of our commitment to ‘Build Back Fairer’ in Greater Manchester following the COVID‑19 pandemic, we have evolved our management methods by trusting and empowering staff to deliver their work in the best way that suits the business and their individual needs and supports health and wellbeing. Our hybrid working policy sets out a flexible approach, combining attendance at our Manchester city centre office / Fire and Rescue Service HQ in Swinton / other location with remote working, typically from home; the location of work is primarily dictated by the needs of the business: ‘Do what is right for you and the business on that day’. If appointed to the role you will work with your manager to agree and regularly review the best working pattern for you, your team and your work.
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