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Job Overview
The Benefits Manager is responsible for overseeing the identification, tracking, and realisation of benefits across a portfolio of digital programmes and projects at the UDML College of Engineering. This role is essential for ensuring that all change initiatives deliver measurable, value-driven outcomes aligned with the College's strategic goals. The postholder will lead the development of benefits management frameworks, ensure alignment with financial and operational objectives, and provide strategic direction for the benefits management team. The role also encompasses financial responsibility, human resource management, and collaboration with senior stakeholders to ensure that benefits are delivered effectively across the College. While the role offers flexibility with on-site and home working, there is a requirement to attend site regularly to work closely with users.
Main Duties of the Job
* Provide strategic leadership for the benefits management function, ensuring that benefits are identified, tracked, and realised across the College's programmes and projects.
* Develop and maintain a benefits management framework that aligns with the College's strategic goals and ensures the delivery of quantifiable and qualitative outcomes.
* Provide expert advice and guidance on benefits management processes and methodologies, ensuring the College follows best practices and achieves a high return on investment.
* Monitor the financial performance of benefits realisation, identifying variances from expected financial outcomes and providing recommendations to rectify discrepancies.
* Analyse complex data sets to track benefits realisation, identifying trends, variances, and opportunities for improvement.
* Act as the primary point of contact for all matters related to benefits realisation, providing regular updates to senior management, boards, and governance bodies.
Working for our organisation
Diversity is what makes us interesting; inclusion is what will make us outstanding. Inequality exists and the journey to eliminate it is not easy. Every step we take will be a purposeful step forward to deliver a truly inclusive culture where all our people are enabled to deliver outstanding care, where background is no barrier, and where everyone can be their authentic self and we truly represent our patient community.
We are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where possible. All applicants who have a disability and meet the minimum criteria for the post can opt for a guaranteed interview.
If you need additional help with your application please get in touch by calling the recruitment team on 0118 322 6997 or 0118 322 5342.
Detailed Job Description And Main Responsibilities
* Leadership & Benefits Management:
o Provide strategic leadership for the benefits management function, ensuring that benefits are identified, tracked, and realised across the College's programmes and projects.
o Develop and maintain a benefits management framework that aligns with the College's strategic goals and ensures the delivery of quantifiable and qualitative outcomes.
o Lead a team of benefits analysts, including the direct line management of staff, ensuring performance management, development, and succession planning.
o Provide expert advice and guidance on benefits management processes and methodologies, ensuring the College follows best practices and achieves a high return on investment.
o Act as the senior point of contact for benefits management within the College, advising senior executives and stakeholders on the progress and realisation of benefits.
o Ensure that benefits realisation aligns with organisational goals, particularly in financial savings, patient outcomes, and operational efficiency.
* Financial Responsibility & Budget Management:
o Lead on financial benefits tracking, ensuring all projects and programmes have robust financial baselines and trajectories for cost savings and return on investment (ROI).
o Monitor the financial performance of benefits realisation, identifying variances from expected financial outcomes and providing recommendations to rectify discrepancies.
o Work closely with the Finance Directorate to ensure that all financial benefits are aligned with the College's financial objectives and that reporting is consistent with financial governance.
o Ensure budget forecasting is conducted accurately for the benefits team, including managing resources to ensure the benefits team operates within allocated financial limits.
o Responsible for the benefits realisation budget, ensuring costs associated with benefits management are justified, monitored, and controlled effectively.
* Communication & Relationships:
o Develop and maintain strong relationships with senior executives, project managers, and other key stakeholders across the College.
o Act as the primary point of contact for all matters related to benefits realisation, providing regular updates to senior management, boards, and governance bodies.
o Communicate complex benefits data to both internal and external stakeholders, ensuring transparency and understanding of key benefits indicators.
o Lead the development of communication strategies that ensure benefits tracking and realisation are understood across the organisation.
o Represent the College in external forums and networks, sharing best practices in benefits management and influencing policy where relevant.
* Planning & Organisation:
o Develop and implement benefits management plans for all major programmes and projects, ensuring that benefits are clearly defined, measurable, and achievable.
o Ensure that benefits realisation is embedded within the project lifecycle, from business case development through to project closure.
o Lead the creation of long-term benefits tracking mechanisms, ensuring sustainability of benefits beyond project delivery.
o Plan and organise regular benefits reviews, ensuring that all benefits data is up to date and accurately reflects the current status of projects.
o Manage dependencies between projects and ensure that the realisation of benefits across multiple projects is coordinated and aligned with College priorities.
* Analytical & Judgement Skills:
o Analyse complex data sets to track benefits realisation, identifying trends, variances, and opportunities for improvement.
o Use advanced judgement to assess whether benefits are likely to be realised and make strategic decisions to ensure any risks to benefits realisation are mitigated.
o Conduct scenario analysis and sensitivity assessments to forecast benefits realisation and ensure realistic expectations are set.
o Use a data-driven approach to evaluate the success of benefits realisation, reporting on outcomes to senior leadership teams.
* Policy, Service, Research & Development:
o Lead on the development of benefits management policies, ensuring they are aligned with College priorities and the latest best practices.
o Regularly review and update benefits policies and procedures, ensuring they reflect the College's changing needs and objectives.
o Undertake research into benefits management best practices from both within the institution and external organisations, ensuring continuous improvement of benefits processes.
o Lead on complex audits and research activities to ensure benefits are being delivered efficiently, using evidence-based methods to improve outcomes.
* Information Resources & Reporting:
o Develop and maintain benefits tracking systems, ensuring that accurate and up-to-date information is available for all key stakeholders.
o Ensure that benefits data is integrated into College-wide reporting systems, providing a clear line of sight for senior management on benefits progress.
o Oversee the production of benefits realisation reports for project boards, governance committees, and senior executives, ensuring accuracy and clarity.
o Use IT and data analysis tools (e.g., Excel, Power BI) to produce dashboards and reports that track benefits realisation in real-time.
* Change Control & Benefits Tracking:
o Lead the benefits change control process, ensuring that any changes to scope, budget, or timescales are fully assessed and approved by appropriate stakeholders.
o Ensure that all projects have clear benefits tracking baselines, with measurable indicators for both financial and non-financial benefits.
o Ensure that benefits tracking mechanisms remain in place post-project delivery to ensure long-term sustainability of benefits realisation.
* Technical Skills:
o Oversee the use of benefits management tools, ensuring that the team has the technical capabilities to effectively track and report on benefits.
o Lead on the integration of benefits tracking systems with other project management tools, ensuring seamless data sharing and analysis.
o Ensure the team has the appropriate technical skills to manage large-scale benefits tracking systems and produce detailed reports.
Person specification
Education, Qualifications
* Evidence of post graduate education to master's level in or significant equivalent experience relevant to the role.
* Recognised qualification in project or benefits management, such as Managing Benefits, Lean Six Sigma, Professional Scrum Master (PSM) I, or equivalent practical experience.
* Evidence of continuous professional development, particularly in benefits realisation, programme management, or financial management.
Desirable criteria
* Postgraduate qualification in a relevant subject area (e.g., MBA, MSc in Project or Programme Management).
* Membership of a relevant professional body (e.g., APM, PMI, Benefits Institute).
Knowledge, Training and Experience
Essential criteria
* Extensive experience in managing benefits realisation across a large portfolio of programmes and projects, ideally within a healthcare or public sector environment.
* Significant experience in financial management, including budget forecasting, cost control, and ROI assessment.
* Experienced working in Agile project lifecycle frameworks, i.e. Scrum or Kanban.
* Deep understanding of benefits management frameworks and methodologies, with a proven track record of delivering measurable benefits.
* Extensive experience in working with senior stakeholders, including executives, clinicians, and project managers, to influence decisions and ensure the realisation of benefits.
* Experience of using Agile project management software (e.g. Jira, Trello, etc.)
* Experience of analysing highly complex data/problems and provide resolutions where required.
Desirable criteria
* Knowledge of NHS financial systems, business case development, and commissioning processes.
* Experience in managing change control processes and the associated impact on benefits realisation.
* Previous experience in leading benefits management in large-scale transformation projects.
* Knowledge of the GDS or NHS Service Standard.
Skills And Abilities
Essential criteria
* Excellent financial management skills, including the ability to track, forecast, and report on financial benefits.
* Strong project management skills with the ability to plan, execute, and oversee complex benefits realisation plans.
* Outstanding communication skills, both written and verbal, with the ability to present complex information clearly to senior stakeholders.
* Advanced problem-solving skills with the ability to make sound decisions in complex situations.
* Strong planning and organisational skills with the ability to manage competing demands and deliver to tight deadlines.
Desirable criteria
* Advanced IT skills, including the ability to use project and benefits management software and data analysis tools (e.g., MS Project, Power BI).
* Experience delivering training and workshops on benefits management methodologies and processes.
We are an approved sponsoring organisation. Applications will be considered from applicants requiring sponsorship alongside all other applications. Please be aware, not all roles are eligible for sponsorship. You can review the list of eligible role and requirements on the government website.
Staff Benefits
* Flexible working opportunities and a strong emphasis on your work, life balance
* Annual leave - 27 days for new starters, plus bank holidays. Increasing to 29 days after 5 years and 33 days after 10 years NHS service. Pro rata for part time staff
* NHS pension scheme
* Employee Assistance Programme
* Money Advice Service
* Generous maternity, paternity and adoption leave for eligible staff
* On-site nursery (based at RBH)
* Full educational library services
* Cycle to work scheme, lockable storage for cycles
* Bus to work scheme
* Excellent rail and bus links
* A huge range of Health Service Discounts at hundreds of big brands from holidays to gadgets and restaurants to retail.
Applicant data will be processed by the Trust's preferred recruitment system. The Trust may close any vacancy prior to the advertised closing date due to the high level of responses received for some vacancies. We are committed to improving the health of our staff, patients and the wider community, providing a smoke-free environment and safeguarding vulnerable adults. We follow safe recruitment practices.
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