Plymouth Job Summary Devonport Naval Base is the largest Naval Base in Europe. It is a 650 acre site with 15,000 acres of water space, employing 12,000 people on site. The Base is primarily focused on delivering timely deep maintenance to the UK’s submarine fleet. It is also the operating home base for frigates, amphibious Ships, Royal Marines. It employs more than 10% of Plymouth’s workforce and contributes to 14% of Plymouth’s economy. The unique opportunities offered within are varied, challenging and exciting and support Navy Command’s role to generate and operate forces for today and to ensure we are ready for tomorrow by developing and delivering the Navy of the future. Navy Command provides an open, flexible and supportive work environment and Civil Servants and Armed Forces personnel work together in a wealth of interesting and challenging jobs in different disciplines, from finance; legal services; personnel and HR; project planning, operations and managing contracts, to media and communications. In Navy Command we understand the everyday commitments both inside and outside the workplace, so our aim is to provide the flexibility to maintain a great work-life balance. We also offer an impressive range of on-site facilities. Reasonable Adjustment To ensure that no one is put at a disadvantage during the recruitment process due to disability, condition or impairment, our intent is to reduce or remove any barriers where possible and provide additional support where appropriate both during this recruitment process and in the role once a suitable candidate has been appointed. Therefore, if you feel you would wish to discuss any reasonable adjustment either as part of this recruitment process or if you were to be appointed in the role being advertised, please do so with the recruiting line manager. This position is advertised at 37 hours per week. Flexible working is available by agreement with the line manager, but due to the nature of the role, candidates must be prepared to spend the majority of their time on site (Civil Service expectation is 60% presence in office per week). Job Description To provide the Protective Security Authority (PSA) and associated security teams within the BSyO Department administrative IT support as required. Ensuring that all personnel, lessees, and contractors within the Naval Base are compliant security regulations contained within HMNB Base Security Orders and other appropriate MOD regulations. Confirming that all Naval Base personnel, lessees, and contractors are informed of any changes/updates of either local or national security advice and notices. Checking that all security breaches are recorded on the appropriate security incident spreadsheet and investigated by the relevant department to a satisfactory conclusion, reporting all investigation outcomes to the relevant stakeholders. The post holder will undertake tasks as directed by the AsstHdSy to deliver departmental outputs. To be the BSyO point of contact for CP&F requests and administration. Update the Counter Terrorist Advice Notifications on MODNET/SharePoint and Base Security DEFNET Homepages to reflect latest warnings and advice provided through Focal Point or direct from NC PSyA. Ensure that all security breaches are reported to relevant stakeholders as appropriate, are recorded and investigated by the relevant stakeholder to a satisfactory conclusion. Administer the Protected Document Register, MoD form 102, for the Department. To provide the Protective Security Authority (PSA) and associated security teams within the BSyO Department administrative IT support as required. Ensuring that all personnel, lessees, and contractors within the Naval Base are compliant security regulations contained within HMNB Base Security Orders and other appropriate MOD regulations. Confirming that all Naval Base personnel, lessees, and contractors are informed of any changes/updates of either local or national security advice and notices. Checking that all security breaches are recorded on the appropriate security incident spreadsheet and investigated by the relevant department to a satisfactory conclusion, reporting all investigation outcomes to the relevant stakeholders. The post holder will undertake tasks as directed by the AsstHdSy to deliver departmental outputs. To be the BSyO point of contact for CP&F requests and administration. Update the Counter Terrorist Advice Notifications on MODNET/SharePoint and Base Security DEFNET Homepages to reflect latest warnings and advice provided through Focal Point or direct from NC PSyA. Ensure that all security breaches are reported to relevant stakeholders as appropriate, are recorded and investigated by the relevant stakeholder to a satisfactory conclusion. Administer the Protected Document Register, MoD form 102, for the Department. Person specification The postholder must adhere to the NBC(D) Diversity and Inclusion Policy. Assisting ESyO team in providing security advice on security policy documentation and personnel security to USOs/ITSOs and NB Personnel to ensure compliance with regulations in JSP 440 and all other appropriate MOD Security regulations Assist in carrying out security advisory visits to NB Directorates, Lodger Units and Lessees advising on relevant and current policy, recording any non-compliances as directed by the Protective Security Authority/NBITSO. Register all nominated Unit Security Officers and updating contact lists on Outlook, SharePoint and DEFNET. Updating policy document changes on SharePoint and provide guidance to USOs/ITSOs and the wider site as required. Receive, review and where appropriate, approve and record Image Acquisition requests, Maintain register for all Public Military Events (PMEs)/Off Site Events (OSEs), process notification forms. Approve and record Function Requests and maintain register. Assist with the process for requests of access to the NB Site for Foreign Nationals. collating all personal certification, record and maintain register of all such visits, collaborating with the Base Security CI Department as required. Behaviours We'll assess you against these behaviours during the selection process: Seeing the Big Picture Making Effective Decisions Leadership Communicating and Influencing Working Together Delivering at Pace We only ask for evidence of these behaviours on your application form: Seeing the Big Picture Making Effective Decisions Alongside your salary of £26,235, Ministry of Defence contributes £7,600 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97% The post does not offer relocation expenses. External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. Please Note: Expenses incurred for travel to interviews will not be reimbursed. Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts. Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments. MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights. Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience. Candidates will be required to provide a statement of suitability. (250 Word count) At sift, you will be assessed against your CV, Statement of suitability and the following: Seeing the Big Picture Making Effective Decisions When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected. At Interview, You Will Be Assessed Against The Following Leadership Communicating & Influencing Working Together Delivering at Pace Sift & Interview to be held at HMNB Devonport, dates to be confirmed The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk. As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn. Feedback will only be provided if you attend an interview or assessment. This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. Security Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements Open to UK nationals only. Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job Contact Name : Derrick Robinson Email : Derrick.robinson100@mod.gov.uk Telephone : 07813 402421 Recruitment team Email : DBSCivPers-ResourcingTeam3@mod.gov.uk Further information Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.