To provide a comprehensive, professional PA service covering all aspects of secretarial, administrative and organisational support primarily to the Group Business Development Director within the organisation.
As a PA within the Executive Office Team you will be expected to support and provide direction to other administrative staff within the directorate to ensure administrative support operates efficiently and effectively.
This role has a requirement to work both from home but also to work from service sites (mostly Colchester, Chelmsford and Braintree) on a weekly basis.
Main duties of the job
* Point of contact - professional
* Diary (Travel and accommodation)
* Telephone calls
* Organise complex and formal meetings
* Deadlines
* Bring forwards
* Minutes, agendas, actions, equipment, venues
* Collaborative Work across organisations
* Business Development Meeting s
* Collation of data and information
* HR hearings and investigations
* Attendance and note taking
* Typing correspondence, reports, presentations
* Annual leave & service cover
* Responding or forwarding emails, post appropriately.
Provide is an equal opportunity employer committed to building a team that represents a variety of backgrounds, perspectives and skills, proud to have LGBT+ and Ethnic Minority Networks.
Eligible for NHS Pension
Person Specification
* NVQ 3 in Business Administration or equivalent experience RSA III typing or equivalent qualification.
* At least 3 years' previous experience in a senior administrative role or as a PA at Director level, or equivalent experience of working in a large, complex organisation. Previous experience of working autonomously. Minute taking skills. Experience of preparing/formatting reports and taking minutes, together with setting agendas and distribution of associated papers. Experience of diary management and arranging complex meetings. Experience of organising travel and accommodation requirements. Experience in composing correspondence for approval. Experience of project management.
* Ability to manage and prioritise own workload, using own initiative as required. Excellent secretarial skills, including ability to construct clear, grammatically correct letters and reports, at high standard of presentation. Advanced knowledge of Microsoft Office software applications (Word, Excel PowerPoint, Outlook. High level of written and verbal communication skills. High level of planning and organisational skills. Ability to 'multi-task', managing own workload and that of others, often with conflicting pressures, without supervision and within specified timescales. Ability to adapt to change and to develop services and systems to meet changing needs. Problem solving abilities.
* Ability to travel independently across Mid Essex patch, as required.
* Ability to manage and prioritise own workload, using own initiative as required. Excellent secretarial skills, including ability to construct clear, grammatically correct letters and reports, at high standard of presentation. Advanced knowledge of Microsoft Office software applications (Word, Excel PowerPoint, Outlook. High level of written and verbal communication skills. High level of planning and organisational skills. Ability to 'multi-task', managing own workload and that of others, often with conflicting pressures, without supervision and within specified timescales. Ability to adapt to change and to develop services and systems to meet changing needs. Problem solving abilities.
* Conscientious, responsible and discreet. Self- motivated, proactive and innovative. Positive 'can do' attitude and willingness to put in extra effort to achieve goals. Polite and courteous when dealing with enquiries. Team player. Confident and articulate. Commitment to quality and best practice.
* Organising of events
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
£28,392 to £31,157 a year per annum, pro rata
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