Amazon is seeking an Executive Assistant to support Directors within Veeqo and Amazon Shipping. This role requires attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple requests across global teams. The Executive Assistant will act as seamless extension of the leaders, and will work closely with other Executive Assistants throughout the organization.
The ideal candidate will be a detail oriented, experienced planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility, composure and confidentiality.
Role responsibilities include managing multiple complex calendars across global time zones, managing and submitting expense reports, coordinating domestic and international travel, and handling team offsites and meetings. The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance, anticipate challenges, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture.
This position is based in-office 5 days/week.
Key job responsibilities
Proactively coordinate and engage with leadership in planning and organizing events, activities and calendars
Management of complex calendars, scheduling requirements, and prioritization of executive's tasks and appointments according to their importance, urgency, and relevance.
Act as a liaison for direct reports and business stakeholders
Extensive travel coordination (international and domestic)
Participate in planning of events and drive key team activities (staff meetings, all-hands meetings, supply ordering)
Work alongside other executive assistants within the org and throughout Amazon to drive best practices and cross collaboration of efficiencies
A day in the life
Working in a highly ambiguous environment, you will complete tasks and projects quickly and with little to no guidance, and take effective action without having to know the total picture. You will apply a superior attention to detail, great organizational skills, and the ability to meet tight deadlines and juggle multiple critical requests while maintaining flexibility, a sense of humor, and most importantly, grace under pressure. You will understand business priorities, demonstrate the ability to proactively anticipate needs, and drive improvements to build capacity for the leaders and their teams. Over time, you will build deep and trusting professional relationships with the leaders and their teams, which will blossom into strong partnerships that provide opportunity for special projects with increased responsibility and long-term career growth.
BASIC QUALIFICATIONS
- Experience in senior level leadership support, or experience at Amazon
- Experience with Microsoft Office products and applications
- Experience with executive level calendar management
- Experience with domestic or international travel coordination
- Experience in management with demonstrated leadership skills and proven ability to take on and create new assignments
- Experience in senior level leadership support, or experience handling confidential information and maintaining professionalism in dealing with senior executives
- Experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines
- Knowledge of Microsoft Office including Outlook, Word, and Excel
- Speak, write, and read fluently in English, and have the ability to take direction in English
PREFERRED QUALIFICATIONS
- Experience in a fast-paced, high-tech company
- Experience managing multiple calendars
- Experience managing and or coordinating projects in a fast pace environment
- High school or equivalent diploma, or Bachelor's degree