Job Advert
Job Title: Purchase Ledger Clerk – 3-Month Fixed Term Contract
Location: Salisbury
Company: Fexco Property Services (Management) Limited
Type of Employment: Full Time, 3-Month Fixed Term Contract
Introducing the Fexco Property Services Group
The Group currently consists of multiple property management brands, delivering property management services to over 100,000 homes across England and Wales. Our colleagues work in customer and client-facing roles, as well as many other varied roles and skillsets, in a diverse, growing, and dynamic organisation and sector. We operate from multiple office locations throughout the UK, and we are part of the multi-national Fexco group, with products and services spanning multiple sectors and geographies internationally. For further information, please view our website:
About this Role
This is a temporary role to provide cover for a 3-month period while the existing postholder is travelling. You will be responsible for maintaining accurate financial records, managing supplier accounts, and ensuring timely processing of invoices and payments across all group brands.
The role requires strong communication skills, attention to detail, and the ability to work effectively with both internal colleagues and external suppliers. You will work closely with the Financial Controller and other team members to ensure the smooth running of purchase ledger activities, while also assisting with wider finance and operational tasks as required.
Main Duties and Objectives
* Maintain the purchase ledger on Sage for all brands, including invoices and expenses.
* Raise monthly sales invoices for intercompany transactions and client accounts.
* Check invoices for accuracy, obtain approvals, and chase outstanding authorisations where needed.
* Act as the first point of contact for supplier queries and resolve issues promptly.
* Carry out monthly IT invoice analysis and circulate findings.
* Complete weekly payment runs across all brands, ensuring payments are accurate and on time.
* Manage company credit cards (e.g. Finance's card), ensuring all receipts are obtained and transactions are correctly posted to Sage.
* Ensure all invoices and expenses are correctly approved before processing.
* Manage petty cash for FPSM as required.
* Submit ESG data quarterly to Shareholder.
* Submit monthly energy readings for all offices.
* Process mobile phone invoices: allocate costs correctly and recharge as per IT-provided information.
* Assist colleagues with ad hoc finance and administrative tasks when needed.
* Support with P11D and benefits reporting where required (currently managed by Financial Controller).
Essential Skills
* Previous experience in a purchase ledger or accounts payable role.
* Strong working knowledge of Sage (or similar accounting software).
* Excellent organisational skills with attention to detail and accuracy.
* Ability to prioritise tasks and meet deadlines.
* Good communication skills, both written and verbal.
* Confident working with suppliers and internal colleagues at all levels.
* Proficient in Microsoft Office, especially Excel.
Bonus Skills
* Experience working in a multi-brand or group structure.
* Knowledge of ESG reporting and/or energy usage reporting.
* Familiarity with P11D reporting.
Additional Information
This role is offered on a 3-month fixed term contract, covering the absence of the existing postholder. While the primary focus is on purchase ledger responsibilities, you may also be asked to support the finance team with ad hoc tasks.
Training and support will be provided to ensure a smooth handover at the start and end of the contract period.
Fexco is an equal opportunities employer and is proud to foster a work environment where our people are supported and encouraged to be themselves. We welcome applicants of all backgrounds and sections of society, and each application is given fair consideration.