An excellent opportunity has arisen for a Document Controller to join our Housing Partnerships NW team based in Bolton. This is a fixed-term position for 12 months to provide maternity cover.
The main purpose of the role is toset up, manage and maintain Electronic Data Management Systems in line with company, customer and project documentation requirements
Benefits:
Competitive Salary / 25 Days Holidays / Pension Scheme / Free Parking / Private Health Care / Professional Development & Training Opportunities / Free Wellbeing Initiatives such as eye care vouchers, occupational health, employee assistance programme / Ministry of Fun / Flexible Working / Online Retailer Discounts (Seddon Smartspending)
What youll do:
To manage the Electronic Data Management Systems for storing, controlling, and distributing information on Seddon projects such as Asite, R Drive (this list is not exclusive)
Create projects on the EDMS including reports associated
Make sure that controlled copies of latest approved documents are distributed accordingly
Organise, manage and file project documents and drawings in conjunction with project and corporate naming and numbering procedure
Check that all information complies with specified company formats, templates and standards
Assist with quality checks and audits of systems, identifying and correcting any anomalies
General document control activities such as quality checking of metadata and documents
Carry out routine document management administrative tasks including publishing, technical query handling, transmittals, filing etc.
Ensure project team compliance with systems
Act as focal point for all team document management matters
Provide training for all stakeholders
Writing protocols, and training guides for all stakeholders
General administration duties to support the business unit in delivering business continuity toward achieving the business plan
Have you got what it takes:
Be able to work as a multidisciplinary team, establishing good working relationships at all levels
Communicate and exchange information in a tactful and diplomatic manner
Demonstrate excellent communication skills both written and verbal
Demonstrate strong time management skills
Exchange information in a tactful and diplomatic manner
Work independently and act on own initiative, (proactive and forward thinking)
Must have the ability to complete multiple tasks and projects on time and to a high standard, working to tight deadlines and under pressure
Must be able to travel between locations (office/site)
Understand the organisations aims and objectives
Show a willingness to be flexible
Must have experience of document management and data administration systems
A good problem solving attitude with eye for detail
Must have Full UK Driving Licence
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