We are looking for an experienced and professional PA to provide high-level administrative support to the District Chairs and District Secretary. The ideal candidate will be someone with excellent organisational and interpersonal skills who is able to work flexibility to manage a varied workload. The main duties of the role include: Providing support to the District Chair and Secretary by: Being the first point of contact for enquiries coming to the Chair(s) and Secretary, dealing with incoming post, email and telephone calls, taking messages and forwarding these as appropriate. Sending emails and letters on behalf of the Chair(s) and Secretary. Maintaining the Chair(s) address book and mailing lists. Maintaining the Chair(s) and Secretary’s diaries, and the District Diary. Making arrangements for meetings, interviews and visits etc as required. Making travel bookings and accommodation arrangements when necessary. Compiling and circulating papers for meetings. Taking notes/minutes at meetings when requested to do so, including typing up and circulating these as appropriate. Maintaining confidential filing systems. Undertaking research on behalf of the Chair(s) and Secretary as requested. Undertaking other tasks of a commensurate nature as required. Supporting the Synod Secretary by: Liaising with Synod venues. Collating Synod papers and distributing them as appropriate. Assisting with maintaining the list of Synod representatives. Attending Synod to register participants and provide other administrative support. Assisting with the completion of Connexional returns as required, including Statistical returns and Authorisations to Preside etc. Other duties: Keeping such confidential records as may be required by Connexional policies concerning Safeguarding and Supervision. Deputising for the District Administrator as required. We are also recruiting a part-time District Administrator to provide administrative support to district staff team and ensure the smooth running of the District office. Details of this role can be found on our website. We are open to applications from candidates wishing to be considered for both roles, and if you wish to apply on this basis we request that you complete one application form addressing the person specification for both roles in your responses and confirm the basis of your application in your covering email/letter. Safeguarding and Safer Recruitment The West Midlands Methodist District is committed to safeguarding and ensuring the welfare of children, young people and vulnerable adults, and expects all employees and volunteers to share this commitment. The suitability of all prospective employees will be assessed during the recruitment process in line with this commitment. Any job offer will be subject to the completion of safer recruitment processes including review of references and a DBS check. How to Apply Applications should be submitted electronically in Word format by email before the closing date and time. CVs will not be accepted. Closing date for applications: Monday 6thth October at 12 noon Interviews to be held: Friday 17th October Start date: as soon as possible