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Job Description: Contracts Administrator
Location: Head Office, Ballinderry Road, Lisburn
Responsible to: Senior Management
Contract Type: Full-time, permanent
Working Hours: Monday - Thursday (08:00 - 17:00 with 45min break), Friday (08:00 - 16:00 with 30min break)
Why Work for McQuillan Companies?
McQuillan Companies, a family-run business in Northern Ireland, offers a diverse range of services including roadworks, civil engineering, demolition, quarrying, waste management, outdoor cleaning, and analytical chemistry. We value all perspectives and foster a supportive environment where our team can thrive.
John McQuillan Contracts is a leading civil engineering and road surfacing contractor, undertaking projects such as road construction, maintenance, surface treatments, car parks, environmental schemes, waterway works, demolition, and sports pitches. We leverage extensive experience, a broad range of equipment, and strong partnerships to deliver excellence to our expanding client base, including high-profile public sector clients like DfI Roads and Local Councils.
Benefits
* Competitive salaries
* Employee health scheme
* Private healthcare
* Excellent pension scheme
* 31 days annual leave, increasing with service
* Development, learning, and training opportunities
* Team building activities
Overall Objectives
We seek a proactive, detail-oriented Contracts Administrator with a commercial mindset to join our busy team. The role involves supporting operations, managing reports, assisting with tenders, and providing administrative support, reporting to Senior Management and operational staff. The successful candidate will have opportunities to upskill with new technologies and work within a friendly team.
Key Responsibilities
* Managing squad reports and timesheets
* Assisting with daily programming and tracking operational hours
* Sourcing utility markup information
* Processing sales invoices and payment applications
* Supporting tender preparation
* Administrative support to directors and staff
* Maintaining filing systems and office equipment
* Handling correspondence, calls, and mail
* Managing stock levels and reception duties
Essential Criteria
* Strong IT skills (Excel, Word, digital platforms)
* Ability to work independently and take initiative
* Attention to detail and confidentiality
* Organizational and multitasking skills
* Effective communication skills
* Client relationship awareness
Desirable Criteria
* Experience in similar roles
* Teamwork and cross-functional achievements
* Experience with contracts, invoices, or financial admin
Application closing date: Wednesday, 7th May 2025.
This description is a guideline and may change with the company's strategic direction.
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