Admin Coordinator x4
đź“Ť Redhill | đź’Ľ Permanent | đź’· ÂŁ28,000 (with salary increase following successful probation)
Are you an organised, proactive administrator who thrives in a fast-paced environment? Do you enjoy being at the heart of operations — working closely with engineers, managers, clients, and suppliers to keep everything running smoothly?
Due to significant and sustained business growth, we’re delighted to be recruiting 4x Admin Coordinators on behalf of a highly reputable and expanding Redhill-based organisation. This is an exciting opportunity to join a well-established administration and helpdesk function at a pivotal time in the company’s growth.
You’ll be part of a busy, collaborative team, playing a key role in contract delivery, coordination, and client service. Full training and ongoing support are provided, alongside long-term stability and genuine development opportunities.
The Role
As an Admin Coordinator, you will provide dedicated administrative support across a portfolio of contracts, acting as a central point of coordination between internal teams and external partners. A key part of this role involves managing a high volume of email enquiries, ensuring requests are logged, prioritised, and responded to efficiently.
Tasks
Key responsibilities include:
* Providing contract administration support for a portfolio of sites
* Supporting a Contracts Manager and up to 6 engineers
* Managing a high volume of emails, prioritising requests and responding in a timely and professional manner
* Handling incoming calls, transferring calls, and taking accurate messages
* Daily communication with clients, subcontractors, and internal teams (email and phone)
* Managing client callouts received via phone and email
* Raising purchase orders with subcontractors and suppliers
* Coordinating health & safety documentation
* Scheduling engineers on a weekly basis
* Preparing documentation for weekly invoicing
* Providing ongoing administrative support to the Contracts Manager
* Assisting with monthly and quarterly contract reports
* Maintaining and updating client databases
Requirements
What Our Client Is Looking For:
* Proven administration experience in a busy office environment
* Confidence managing a high volume of emails alongside phone-based tasks
* Strong written communication skills
* Highly organised with excellent attention to detail
* Comfortable juggling multiple priorities and deadlines
* A proactive, team-focused mindset