Overview
This is an exciting developmental post commencing on Band 3 with an opportunity to progress to a Band 4 senior recruitment position.
We are looking for Recruitment Officers to assist in the efficient running of the fast‑paced Centralised Recruitment office for the Trust on a day‑to‑day basis. The successful candidate will provide and be responsible for a full recruitment and advice service to existing and potential new staff wishing to be employed by Birmingham Community Healthcare NHS Foundation Trust.
Responsibilities
1. Receive documents electronically, inputting onto the shared Job Tracker Sheet, Electronic Staff Record (ESR), NHS Jobs and relevant external publications via advertising agency. Set up recruitment file.
2. Ensure that all internal recruitment processes are followed accurately and in a timely manner, highlighting any exceptions or problems to the Senior Recruitment Officer or Recruitment Manager.
3. Check contents of advertisements taking into account equal opportunities and take the lead with placing adverts and job details on NHS Jobs.
4. Liaise with recruiting managers regarding short‑listing dates and interview dates; keep managers informed when posts have gone live.
5. Ensure all appropriate documentation for advertised positions are available, i.e. up to date Job Description and Person Specification and a vacancy approval form has been completed and approved.
6. Deal with all queries appropriately according to the nature of the enquiry.
7. Ensure that managers are appropriately advised on how to prepare interview packs and administer tests (if applicable) in readiness for panel members, ensuring the correct documentation is emailed and all information returns to the Centralised Recruitment Team appropriately.
8. Request references for preferred candidates, ensuring correct forms are enclosed and that employment history is checked in line with NHS Employment Check Standards.
9. Follow up on references not received, liaising with other NHS Trusts, outside companies, whilst keeping candidates informed of progress at all times.
10. Notify unsuccessful candidates via the NHS Jobs system. File application form appropriately for feedback to the candidate if required.
11. Process relevant pre‑employment checks for successful candidates including occupational health, professional registration, identity checks and right to work checks.
12. Issue appointment letters to successful candidates and act as a central point of contact for any queries in relation to the recruitment episode.
13. Highlight to Senior Recruitment Officer if new staff members need a Certificate of Sponsorship.
14. Deal with new members of staff DBS (Disclosure and Barring Service) online forms, ensuring correct documentation has been seen and photocopied by recruiting manager.
15. Maintain a log of all vacancies placed together with totals of enquiries, returned applications, shortlisted candidates, interviewees and appointed candidates.
16. Use ESR to set up and maintain vacancies and enter employment checks for successful applicants. Request Inter Authority Transfers (IATs) for staff with continuous NHS Service ensuring appropriate inputting.
17. Issue contracts of employment to new starters.
18. Ensure that all staff receive appropriate induction, training and updates in line with Trust and local policies and procedures by liaising with the Learning and Development Department, as appropriate.
19. Adhere to any reasonable management request.
20. Ensure that Head of Recruitment, Corporate HR and Medical Staffing/associated deputies are involved in the recruitment process to minimise avoidable problems and that issues are dealt with efficiently.
21. Carry out any other reasonable duties as and when required.
Qualifications & Requirements
* Relevant experience of working within an administration environment.
* Competence in the use of Microsoft Office including Excel, Word and Outlook.
* Educated to GCSE level/equivalent and hold either a relevant keyboard qualification or be able to demonstrate equivalent experience.
* Good written and verbal communication skills with the ability to handle a high volume of enquiries and work to tight deadlines.
* Ability to register new RA users on the HSCIC system and to visit Trust sites to issue smartcards to staff.
* Experience with the Registration Authority (RA/Smartcard) scheme is an advantage.
Benefits & About the Trust
BCHC has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. BCHC delivers over 100 clinical services in people's homes, health centres, clinics and inpatient facilities. We deliver a wide range of services for children, young people and families as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehab Centre and one of Europe’s leading Dental Hospitals and School of Dentistry. We deliver all of this with a commitment to integrated, personalised care that is rooted in our local communities.
We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands. If you want to ‘Be Part of Our Team’ and work with a Foundation Trust that is continuously striving for best care and healthy communities, we want to hear from you.
Important
* Check your Trac account regularly as this is how we will communicate with you during the shortlisting and selection process.
* Ensure all sections of the application form are completed fully. Provide full details of all referees including business email address, telephone contact details and postal address.
Closing Date
This advert closes on Wednesday 26 Nov 2025.
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