About the Role
We are looking for positive and enthusiastic Administrative Assistant to join our Structural team on a full-time basis.
This is an excellent opportunity for those with solid administration skills wanting to be part of a supportive and flexible work environment.
Responsibilities
* Project Support: Assist in preparing fee proposals, reports, project related applications and presentations.
* Scheduling & Coordination: Coordinate job schedules, source start-up information, and handle staff travel arrangements.
* Answering incoming calls & e-mails.
* Administration: Assist with invoicing, follow up on aged receivables.
* Office & staff management: Ensure the smooth day-to-day functioning of Brisbane Teams, including arranging vehicle repairs, managing staff training, and ensuring trade licenses are up to date.
* Event Coordination: Assist with planning team-building events and activities for the Brisbane Office & wider Arcos team.
* Cross discipline support/coverage.
Requirements
* Minimum 2 years in a similar administrative role
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment like printers, copiers, and scanners.
* Proficiency with office management software (e.g., MS Office, Xero, Monday etc).
* Excellent verbal and written communication skills.
* Invoicing, AP & AR experience
* Ability to draft professional correspondence, memos, and reports.
* Strong organisational and multitasking abilities.
* Capability to manage multiple tasks and priorities efficiently.
* Experience in providing customer service support.
* Ability to handle inquiries and complaints in a professional manner.
* Ability to work effectively both independently and as part of a team.
* Collaborative attitude with a willingness to assist colleagues.
* Excellent time management skills and ability to meet deadlines.
* Proven ability to manage a schedule and coordinate bookings
Be a part of our fun and supportive team that values work-life balance. We’re seeking someone who not only fits seamlessly into our culture and values but also brings their unique spark to our team.
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