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The Office Coordinator role will be the go-to person for all things office related. We are seeking an enthusiastic, organised and proactive individual who uses their own initiative and plans ahead. The successful candidate will be a real team player who is self-motivated, efficient and gets stuff done!
Responsibilities:
* Overseeing day-to-day office operations: managing office supplies such as stationery, new starter packs, snacks and ensuring the office is functional and welcoming
* Greeting guests and coordinating in-office meetings, including catering, room bookings, liaising with facilities team for room setup and AV setup.
* Acting as the primary liaison with facilities and managing office access: creating badges for new hires, organising visitor passes
* Supporting HR with new starter and leaver logistics, including new starter equipment, keeping up to date with platform access, locker management, and laptop collection
* Supporting senior leadership team with booking travel, expenses and meetings
* Supporting Marketing team with events and adhoc tasks
* Distributing and sending post and arranging couriers
* Internal and external event coordination including organising company meetings, social and charity events and training sessions
* Adding new vendors to the systems and raising POs
* Other adhoc administrative duties as assigned
Qualifications
Knowledge, Skills and Abilities
* At least 12 months experience in a similar role
* Positive, can-do attitude with a keen desire to learn
* Excellent interpersonal skills - able to work with people inside and outside the business.
* An excellent work ethic and the ability to work in a fast-paced environment
* Demonstrated time management and organisation skills including the ability to multi-task, set priorities and follow up in a timely manner.
* Strong verbal and written communication skills.
* Excellent Microsoft Office skills and ability to pick up new systems quickly
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