Job description
Bid Coordinator
Staffline Ireland are recruiting for a Bid Coordinator on behalf of a market leading construction company. This is a key role within the business development team, focused on securing new work by producing high-quality, compliant and compelling tender submissions. As Bid Coordinator, you'll take ownership of coordinating and producing bid documents across the full tender lifecycle. They will consider candidates with strong admin experience.
Responsibilities:
1. Co-ordinate the end-to-end bid process (PQQ and tender submissions), from reviewing client documentation to final submission
2. Register opportunities on client portals and initiate internal tender processes
3. Manage portal communications, clarifications and submissions
4. Ensure all submissions are fully compliant, accurate and submitted on time
5. Coordinate input from across the business, including commercial, SHEQ and delivery teams
6. Attend bid kick-off meetings and review meetings
7. Manage document compliance and internal sign-off
8. Ensure documents follow company branding, formatting and quality standards
9. Review content for clarity, flow, grammar and consistency
10. Maintain master documents and ensure backups are in place
11. Maintain and develop a bid library of responses, CVs, case studies and supporting information
12. Record bid feedback, outcomes and lessons learned
13. Support the development of best practice responses for future tenders
14. Assist in producing award and competition submissions
15. Any other duties role may involve
Person Specification:
16. 3 years' experience in a similar bid coordination / administration role
17. Experience working within a fast-paced deadline oriented role.
18. Strong written English with the ability to produce clear, persuasive content
19. Excellent organisational and document management skills
20. Proficiency in Microsoft Word, PowerPoint and Excel
Desirable Criteria:
21. Experience working within the construction / civil engineering / built environment
22. Experience using Adobe InDesign / Canva
23. Strong graphic eye and understanding of layout and presentation
24. Experience supporting marketing or award submissions
The Rewards
The successful Bid Coordinator will enjoy a competitive salary circa up to £35,000 depending on experience plus:
25. Performance-based Bonuses
26. Private Medical Insurance, Life Assurance & Employee Assistance Programmes
27. Additional Holidays and Service Awards
28. Hybrid Working
29. Part-Time | Full-Time (Hours)
30. Marriage Leave
31. Enhanced Family Friendly Benefits
32. Opportunities for career growth, training and support for professional development & membership
33. Social and Team Building Events
Location
The Bid Coordinator role will be based in Dungannon with option of hybrid working.
The Staffline Ireland Specialist Team is a dedicated division within Staffline Ireland, focused on providing Permanent, Contract & Temporary staffing solutions across; Construction, Engineering, Accountancy & Finance, Financial Services & Insurance, Health & Safety, HR, IT, Sales & Marketing, Senior Manufacturing, Procurement & Supply Chain & Medical, Health & Social Care.