Job Description
Document Controller | FTC FOR 9 months | Melton Mowbray | Starting ASAP
As a Document Controller, you will provide a support service to our project teams by ensuring that project design information / documentation is captured and stored in a methodical manner within Viewpoint for Projects (Our Common Data Environment (CDE)) for ease of retrieval by site teams.
* System Administration: Act as the primary administrator for the company’s Common Data Environment (CDE), overseeing the controlled upload, distribution, and archival of all project documentation.
* Quality Assurance & Compliance: Perform quality checks to ensure all incoming and outgoing documents adhere to company formatting, naming conventions, and project information management standards.
* Version Control & Traceability: Manage and maintain strict revision controls, ensuring the team always has access to the "single source of truth" and historical document data.
* Transmittal Coordination: Formalise the exchange of information by generating and issuing official document transmittals and notifications to all relevant stakeholders.
* Reporting & Data Distribution: Compile, format, and distribute project status reports to internal management and external clients, ensuring data accuracy and professional presentation.
* Project Lifecycle Support: Coordinate the administrative "close-out" phase of projects, ensuring all handover documentation is complete, indexed, and delivered according to contract requirements.
* Stakeholder Liaison: Act as a professional point of contact for the site team and senior leadership, providing administrative clarity and building effective working relationships up to Director level.
* Be able to drive to different sites if needed in the midlands.
About You
* Experience in a Document Control or Site Administration
* Excellent verbal and written communication skills
* Confident using systems such as Viewpoint for Projects
* Strong organisational skills and attention to detail
* Able to manage multiple priorities and deadlines
* The ability to prioritise workloads to meet deadlines
* IT literate across Microsoft packages
* Clear communicator with the ability to support wider project teams
* Must have a clean driving licence and access to your own car
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. # 4774717