Job overview
We are looking to recruit a Medical Workforce administrator to work within our small and friendly Medical Workforce Team. The candidate will be expected to support the Medical Workforce Team in the provision of a range of support services, processes and procedures including the booking of temporary Medical Staff and Medical recruitment administration.
Main duties of the job
In this role you will be expected to carry out various duties, some of which but not exclusive are listed below.
1. To be the first point of contact regarding Trainee Doctor and Consultant rota queries for assigned areas.
2. To action swap requests to rotas ensuring compliance with the Trainee Doctors Contract (2016) rules and Working Time Regulations
3. To arrange locum cover for short term rota gaps with internal or external medical staff. Following Trust and NHS guidelines and compliance requirements. Placing bookings on the relevant Trust system NHSP Connect.
4. To support the Medical Workforce with drafting on call rota templates.
5. Be responsible for the absence inputting for medical staff on the appropriate recording mechanisms DRS Real Time, ESR, Healthroster etc. in a timely manner.
6. To process requests for long term locum cover based on the service need, ensuring compliant candidates are forwarded for consideration, liaising with external agencies regarding rates of pay in line with Trust and NHS England/NHS Improvement guidelines and other queries relevant to the role.
7. To support the Medical Workforce Advisor with tasks relating to trainee doctor rotations, including drafting Generic Work Schedules (GWS), setting up profiles for exception reporting, adding details to the relevant rostering software.
Working for our organisation
Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 160 locations.
We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.
Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.
Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.
Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.
Detailed job description and main responsibilities
This job description is an outline of the key tasks and responsibilities of the post and is not intended as an exhaustive list. The post may change over time to reflect the changing needs of the trust and its services as well as the changing needs of the post holder/department. The job description will be reviewed regularly and updated as appropriate following agreement between the postholder and Line Manager.
Please see attached job description and person specification
Staff benefits
8. Pay Enhancements:
Band
Saturday (midnight to midnight) and any week day after 8pm and before 6am
All time on Sundays and Public Holidays (midnight to midnight)
1
Time plus 47%
Time plus 94%
2
Time plus 41%
Time plus 83%
3
Time plus 35%
Time plus 69%
4 – 9
Time plus 30%
Time plus 60%
9. 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
10. Excellent pension
11. Cycle to work scheme
12. Salary sacrifice car scheme
13. Wellbeing programme
14. fuelGenie Fuel Cards (for applicable roles)
Person specification
Education/Qualification
Essential criteria
15. GCSE Maths and English or Equivalent
16. NVQ level 3 relevant to the role or with equivalent work experience/ Typing qualification RSA 3/equivalent/ ECDL
Desirable criteria
17. Word-processing qualification RSA II, III or ECDL
18. Certificate in Personnel Practice/CIPD level 3, working towards or willing to work towards
Experience
Essential criteria
19. Experience of working in an administrative/clerical role
20. Experience of dealing with high volumes of work and working to set and flexible deadlines
Desirable criteria
21. Experience of working in a similar post such as in a recruitment or ESR in another Trust or for another organisation.
22. Experience of using ESR or any other HR/Payroll IT system.
The Trust mandates all post holders who require a DBS for their role to subscribe to the DBS Update Service. You will be required to enrol for this service for a fee of £16 per year and maintain registration throughout your employment with GMMH.
Applicants are encouraged to apply for posts at Greater Manchester Mental Health who have direct experience of mental health, learning disability or drug and alcohol services either as a service user or a carer.
The Trust is also committed to safeguarding children, young people and vulnerable adults and requires all staff and volunteers to share this commitment.
We are aspiring to ensure our workforce is representative of the diverse communities that we serve, and we are strongly committed to removing barriers to employment for candidates from under-represented groups, for example BAME, Disabled and LGBT+ communities. If you would like to have an informal chat about the recruitment process for this role or would value some additional support, we’d love to hear from you.
Use of Artificial Intelligence (AI) when writing job applications
A candidate may utilise the help of AI when writing job application. The assessment of an application is made on its entirety and most times AI-generated content does not fully grasp the context and requirements of the job one applies for thus producing inaccurate and misleading information, especially in the supporting statement section of an application that can lack real life examples of one’s achievements, success and challenges.
We have added a disclaimer to our application process advising that the use of AI is monitored. GMMH reserves the right to follow up with a candidate at the interview on specific responses and those examples used in the supporting statement to explore it further.
Sponsorship
We are proud to be an approved sponsor for the Skilled Worker visa. Applications from individuals who require sponsorship will be considered alongside all other applications. Please be aware that not all roles are eligible for sponsorship. You can review the list of eligible roles and salary requirements on the UK Government’s website – click .
If you are offered a role with us and you require sponsorship, we will check your eligibility in line with the information on the above website. Your offer of employment could be withdrawn if the role is not eligible for sponsorship, and you are not otherwise able to evidence your right to work in the UK.
The Home Office introduces new changes from 22/07/2025 that impact the health and care sector, you may wish to familiarise with it.
Do you have experience outside the NHS?
We want to attract and retain people with diverse skills and experience, to deliver inclusive healthcare services to our communities.
We will consider relevant experience outside the NHS to calculate your salary on appointment.