Overview
Kinly is a leading integrator of audio-visual and unified communications solutions, and the largest in Europe, serving as a globally trusted technology advisor to leading organisations. For more than 25 years, we have been designing, developing, integrating and supporting complex audiovisual solutions and businesses rely on us to deliver consistently secure and flexible meeting experiences.
As our business and client base continues to develop, we now have a new opportunity for someone looking to support the wider sales organisation, Kinly’s bid team, who are responsible for the management, preparation and submission of all RFP (Request for Proposal) submissions for Kinly’s UK entities. This role sits within the Bid team with a clear pathway for professional development and increasing responsibility.
You’ll be working with high-profile clients on a global scale, gaining invaluable experience and exposure that will accelerate your career. The successful candidate shall be underpinned by a can‑do, growth orientated attitude and the ability to work flexibly around the demands of the business. Working alongside the wider Bid team the Bid Executive will be paramount to ensuring the timely delivery of bids and maintaining competitiveness and standards in the industry.
Location: London or Sunbury-upon-Thames, UK (hybrid working available, with 3 days on-site and 2 days working from home)
Role: Bid Executive
Contract Type: Full-time, Permanent
Salary: £30,000 - £35,000 (dependent on experience), plus company benefits and progression/training opportunities
Interview Process: 2 stage (Virtual and Face-to-face)
Key responsibilities
* Supporting the Bid Manager in the management of the end-to-end bid process
* Creating written content for bid submissions, ensuring clarity and alignment with client needs
* Enforcing and developing bid process efficiencies
* Producing a bid plan for each tender and ensuring it is adhered to
* Scheduling crucial meetings and deadlines (e.g., deal qualifications, bid kick-offs, clarification deadlines, checkpoint calls, storyboarding sessions, submission deadlines and commercial reviews)
* Coordinating post-submission follow-ups and capturing bid feedback/outcomes to drive improvements
* Maintaining bid tracker data and ensuring updates are communicated to stakeholders weekly
* Ongoing management and enhancement of bid library content with SME contributions
Future Skills
* Ability to work with different personality types
* Analytical thinking and ability to understand complex client requirements
* Ability to tailor responses to client needs
* Ability to create high-quality documentation and presentations
* Ability to manage multiple deadlines
Future Qualifications
* APMP Foundation (Association of Proposal Management Professionals) certification is a plus
Skills and experience
* Excellent work ethic
* Self-motivated with a proactive approach to tasks and improvement
* Excellent written and verbal communication skills
* A desire to understand Kinly’s business offerings
* Strong organisational and time management skills
* Ability to work independently and use initiative
* Attention to detail
* Creative
* Team player with strong interpersonal and collaboration skills
* Ability to work under pressure
Other
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Desirable Skills
* Adobe InDesign
* Experience in similar markets/sectors
Equal Opportunities
Kinly is committed to providing equal opportunities in employment; all qualified applicants will receive consideration for employment without regard to sex, age, gender identity, pregnancy, colour, race, national origin, sexual orientation, disability, religion or any other protected characteristics. We welcome your application.
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