Are you a creative and proactive communications professional with a flair for digital content, design, and event coordination? Join our team and play a vital role in delivering engaging communications that support safety and wellbeing across the University.
About the Role
We are seeking a motivated Digital Communications and Events Officer to join our department. This varied role combines digital content management, internal communications, graphic design, and event planning, all contributing to the success of our EveryDaySafe programme and wider safety initiatives.
Working across websites, newsletters, promotional materials and events, you'll ensure our messages are clear, accessible, and visually appealing – all while staying aligned with the University's brand and strategy.
Key Responsibilities
Website and Digital Content
* Upload and edit content on the department's website (Mosaic CMS), and support the migration to SharePoint (OxIntranet).
* Audit, update and manage web content for relevance and accuracy.
* Source appropriate images and ensure copyright compliance.
* Monitor web analytics and generate reports.
* Create and manage SharePoint sites for internal teams.
Design and Multimedia
* Create simple graphics using tools like Canva and liaise with designers for complex projects.
* Develop digital promotional materials such as flyers and posters.
* Script, film, and edit short videos using Adobe Premiere Pro.
* Prepare high-quality PowerPoint presentations using best practices.
* Ensure brand consistency across all digital and print outputs.
Internal Communications
* Lead production of the bi-monthly Safety Network Newsletter using Adestra.
* Curate engaging content from across the University, including coordinating guest editors.
* Manage distribution lists and analyse readership feedback.
Events and Campaigns
* Coordinate the annual Safety Network Conference, including planning, registration (via Cvent), speaker liaison, materials production, and logistics.
* Support other key University events such as the People Conference and Professional Services Conference.
* Provide multimedia support for events, including filming and stand design.
Support for Wellbeing and Policy Roll-Out
* Provide communications and IT support to the Wellbeing and Occupational Health teams.
* Assist with the biannual roll-out of health and safety policies – including proofreading, formatting, and distributing templates.
Administrative and Strategic Support
* Manage internal communications channels including Sympa mailing lists.
* Contribute to the University's Cascade and Bulletin communications.
* Design and distribute surveys using Microsoft Forms.
* Actively support coordination groups and meetings with agenda planning and follow-ups.
* Stay updated on digital tools and best practices via internal IT training.
Essential Criteria
* Experience working with CMS platforms (Mosaic and/or SharePoint).
* Proficiency in Canva, Adobe Premiere Pro, PowerPoint, and email campaign tools (e.g. Adestra)
* Strong experience managing events.
Vacancy ID 19936
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website